Pier Road Car Park: Charity Sleep Out Event: 24

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A decision made 9 November 2012:

Decision Reference: MD-T-2012-0087
Decision Summary Title :	Pier Road Car Park Charity Event		Date of Decision Summary:	02 November 2012
Decision Summary Author:	Assistant Manager Parking Control		Decision Summary: Public or Exempt? (State clauses from Code of Practice booklet)	Public
Type of Report: Oral or Written?	Written		Person Giving Oral Report:	N/A
Written Report Title :	Pier Road Car Park Charity Event		Date of Written Report:	02 November 2012
Written Report Author:	Assistant Manager Parking Control		Written Report : Public or Exempt? (State clauses from Code of Practice booklet)	Public
Subject: Jersey Car Parks – Use of Pier Road Car Park for a Charity Sleep Out Event
Decision(s): The Minister approved the use of floors 11 and 12 in Pier Road Car Park for the holding of a Charity Sleep Out Event on the evening of Saturday 24 and the morning of 25 November 2012.
Reason(s) for Decision: To support the raising of awareness of local people who have fallen on hard times.
Resource Implications: Transport and Technical Services – signage £200
Action Required: Officers to install the signage and advise motorists via the media.
Signature:		Position:
Date Signed:		Date of Decision (If different from Date Signed):

Pier Road Car Park: Charity Sleep Out Event: 24 - 25 November 2012

TRANSPORT AND TECHNICAL SERVICES

USE OF PIER ROAD CAR PARK FOR CHARITY EVENT

Purpose of the Report

To allow the use of floors 11 and 12 in Pier Road Car Park for an overnight sleep out charity event designed to raise awareness of the plight of locals who have fallen on hard times.

Background

A number of local Charities have joined together in support of a charity event where people will raise awareness of the plight of locals who have fallen on hard times by raising sponsorship for sleeping overnight in Pier Road Car Park. The funds raised from this will be used by Charities who are connected with promoting the plight of some of the more unfortunate people in Jersey and getting them back on their feet and ultimately returning to productive society. (Appendix 1)

The organisers have approached Transport and Technical Services to request permission to use floors 11 and 12 of Pier Road Car Park on the evening of Saturday 24 and the morning of Sunday 25 November 2012 to stage this event. The organisers have put in place insurance with £5 million public liability cover through R A Rossborough and a copy of the policy will be presented to Transport and Technical Services prior to the event. They have also completed a risk assessment for the event in conjunction with the States of Jersey Fire and Rescue Service and a copy has been presented to Transport and Technical Services. (Appendix 2)

The organisers will be responsible for cleaning any rubbish left after the event and for returning the area used in a clean and useable condition.

A permit for this event has still to be obtained from the Bailiff’s Panel and this being granted would be a condition for the event to go ahead.

It is proposed that floors 11 and 12 be closed between 5 pm on Saturday 24 November and 12 noon on Sunday 25 November 2012.

The Minister for Transport and Technical Services can give permission for this event under Article 3(c) of the Road Traffic (Public Parking Places) (Jersey) Order 2006.

The Road Traffic (Public Parking Places) (Jersey) Order 2006 is administered by the Transport and Technical Services Department.

Discussion

Officers support permission being given to hold the Charity Sleep Out on floors 11 and 12 of Pier Road Car Park on the evening of Saturday 24 and the morning of Sunday 25 November 2012, subject to the Bailiff’s Panel granting permission for the event. As the event is planned to be held overnight and into Sunday there will be no loss of revenue to Transport and Technical Services Department because these times are not chargeable.

Recommendations

The Minister is recommended to approve granting permission for the use of floors 11 and 12 of Pier Road Car Park for the holding of the Charity Sleep Out and to instruct Officers to produce the necessary signage and advise the public using local media of this.

Reason(s) for Decision

To support the raising of awareness of local people who have fallen on hard times.

Resource Implication

Transport and Technical Services – signage £200

Action Required

Officers to produce and place the appropriate advance notice signage and to advise the public using the local media.

Written by: Assistant Manager Parking Control

Approved by: Director of Transport

Appendices:

Appendix 1 Publicity poster

Appendix 2 Risk assessment