Capital Business Unit Closures

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A decision made (09/01/2009) regarding: Captial Business Unit Closures - Budget Transfers.

Decision Reference: MD-H-2009-002
Decision Summary Title :	DS – Capital Business Unit Closures		Date of Decision Summary:	15th December 2008
Decision Summary Author:	Carl Mavity – Director of Estate Services		Decision Summary: Public or Exempt? (State clauses from Code of Practice booklet)	Public
Type of Report: Oral or Written?	Written		Person Giving Oral Report:	N/A
Written Report Title :	Closure of Capital Business Units		Date of Written Report:	15th December 2008
Written Report Author:	Jason English		Written Report : Public or Exempt? (State clauses from Code of Practice booklet)	Public
Subject: To agree the transfer of net unspent budgets to the Treasury and Resources Department and to transfer the budgets of various completed capital projects to completed works.
Decision(s): The Minister approved that;- the net unspent budget on the Capital Projects detailed in the annexed report be transferred to the Treasury and Resources Department. the budget recorded against the capital projects listed in the schedule contained in the annexed report should be transferred to completed works on the Department’s Balance Sheet
Reason(s) for Decision: In order that the Department’s accounting records could be updated to properly reflect the status of the projects and to ensure the proper treatment of capital funds in accordance with Financial Direction 5.6.
Resource Implications: Financial: None.
Action required: Senior Management Accountant to update the accounting systems and notify the Treasury and Resources Department of the decision and to request that the Treasury & Resources Minster approve the transfer in accordance with Financial direction 3.6.
Signature:		Position: Minister
Date Signed:		Date of Decision (If different from Date Signed):

Capital Business Unit Closures - Budget Transfers.

Date of Report:- 15 th December 2008

REPORT FOR HOUSING MINISTER

SUMMARY REPORT ON THE CLOSURE OF CAPITAL BUSINESS UNITS

The Housing Department has a number of capital projects which have now been completed. The budgets for those projects now need to be transferred to “Completed Works” on the States of Jersey Accounting Systems and in the course of that process will be transferred between capital heads of expenditure. Financial Direction 3.6 issued under the auspices of the Public Finances (Jersey) Law 2005 directs that such transfers require the approval of the Treasury and Resources Minster.

In addition to the transfer to completed works there are a number of under spends on centrally funded capital budgets which are required to be returned to the Treasury and Resources Department. T&R have agreed that, before such a transfer is made, the Housing Department will be permitted to allocate those savings to net off other completed projects. Once this allocation has taken place the overall transfer to be made back to the Treasury and Resources Department is £117,778.24.

Project Name and Reference	Budget Transfer to Treasury And Resources
HYC001 - Housing Assoc. - Interest Subs	£24,782.56
HYC009 - Les Cinq Chenes - Doors & Wind	£67,935.35
HYC011 - Housing Facilities for the Disabled	-£1,275.96
HYC012 - Kew Gardens - Refurbishment	-£2,991.12
HYC016 - Ann Court - Refurbishment	-£974.09
HYC018 - Bas du Mont	£30,301.50
Total:	£117,778.24

The following table sets out the completed projects and the value of the budget to be transferred to completed works;

Project Name and Reference

Budget Transfer to Completed Works

HYC001 - Housing Assoc. - Interest Subs	£1,625,217.44
HYC007 - Le Marais High Rise - Ph 3 & 4	£3,871,477.94
HYC009 - Les Cinq Chenes - Doors & Wind	£652,064.65
HYC011 - Housing Facilitties for the Di	£231,275.96
HYC012 - Kew Gardens - Refurbishment	£2,991.12
HYC014 - Le Marais Low Rise	£4,831,134.16
HYC015 - La Carriere - Refurbishment	£68,580.32
HYC016 - Ann Court - Refurbishment	£117,323.41
HYC017 - Le Coin Flats	£96,095.08
HYC018 - Bas du Mont	£9,698.50
HYC024 - Le Squez - Redevelop - Ph 1b	£3,566,184.73
HYR024 - Westley Street 3;5;7 & 7A	£41,610.14
HYR025 - Clos du Fort Phase 1 Flats	£1,437,958.53
HYR027 - L'Hopital	£425,127.66
HYR028 - Vict. Cott. Homes Modernisation	£1,677.67
HYR031 - La Carriere Rock Face	£142,270.72
HYR032 - Field 413	£9,067.00
HYR033 - Sunshine Hotel Development	£23,462.41
HYR034 - 28 Great Union Road	£59,589.78
Total:	£17,212,807.22

Recommendation:

That the Minister approve;-

1. that the net unspent budget on the Capital Projects detailed above be transferred to the Treasury and Resources Department.

2. that the budget recorded against the capital projects listed in the schedule above should be transferred to completed works on the Department’s Balance Sheet

Report prepared by:
	Jason English – Senior Management Accountant
Report approved by:
	Carl Mavity – Director of Estate Services

Date of Report	15th December 2008