This privacy notice covers the Jersey Property Holdings (JPH) Project, Contractual and Building Records service which is delivered by Jersey Property Holdings Directorate which sits within the Infrastructure and Environment Department.
The Infrastructure and Environment Department is registered as a Controller under the
Data Protection (Jersey) Law 2018 (Data Protection Law), as we determine the purpose and means of the processing of the personal information collected about you for this service.
As a Government department, we generally process and hold your information in order to provide public services and meet our statutory obligations. This notice explains in more detail how we use and share information relating to you (your personal data) in order to provide the service described above.
Find more information on how the department uses your personal data for other services on the
States of Jersey privacy policies.
We will continually review and update this privacy notice to reflect changes in our services and feedback from service users, as well as to comply with changes in the law.
How we collect information about you
Your personal data will, in most cases, be collected directly from you. This may be done in any of the following ways:
- by telephone or email when you make an enquiry, ask for advice or make a complaint.
- through a paper or on-line form when you apply for, or register for something, make an enquiry, ask for advice or make a complaint
In some cases, we may collect information about you from another Government of Jersey department or from the following third parties with which we interact in order to deliver our duties:
Types of information we collect
The types of personal data collected will vary depending on what information you volunteer and the information we need in each circumstance. However, we have listed below the most common categories of information we may collect about you:
- your name
- postal address
- email address
- telephone or mobile number
- the rent you pay to us
- business data
- CCTV footage
How we will use the information about you
We need to collect and hold personal data about you, in order to carry out the public functions of the JPH Project, Contractual and Building Records service. Our legal basis for processing personal data in most cases is that it is necessary for the exercise of JPH Project, Contractual and Building Records function of the States or any public authority (Schedule 2 para 4(c) of the Data Protection Law).
We have set out in further detail below why we use your personal data in each instance.
| Answer your query or investigate your complaint or manage our relationship with you | Public functions: The processing is necessary for the exercise of any function of Crown, the States or any public authority
Data Protection (Jersey) Law 2018, Schedule 2, paragraph 4b) | contact details business data information relating to the advice you require |
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To lease or license Publicly owned property to you | Public functions: The processing is necessary for the exercise of any function of Crown, the States or any public authority (Data Protection (Jersey) Law 2018, Schedule 2, paragraph 4b) | contact details business data |
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To carry out the service you have requested | Data Protection (Jersey) Law 2018, Schedule 2, paragraph 4b | contact details business data information relating to the advice you require |
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To lease or license Publicly owned property to you | Public functions: The processing is necessary for the exercise of any function of Crown, the States or any public authority
Data Protection (Jersey) Law 2018, Schedule 2, paragraph 4b) | contact details business data |
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To process financial transactions where you are required to pay a fee/rental | Public functions: The processing is necessary for the exercise of any function of Crown, the States or any public authority
Data Protection (Jersey) Law 2018, Schedule 2, paragraph 4b) | contact details business data |
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To ensure that we meet our statutory and legal obligations | Police Procedures and Criminal Evidence (Jersey) Law 2003 |
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Who we may share your personal information with
Other data controllers
We may need to pass your personal data to other Government of Jersey departments or the following organisations for the purposes stated above:
- Parishes
- States of Jersey Police
- Treasury and Exchequer
- Valuation Office Agency
- Approved Contractors
- Royal Court
- Viscounts Department
- A1 Landscape and Gardening Services
- AAA Locksmiths 2006 Ltd
- Absolute Pest Control Limited
- Absolute Roofing Limited
- Ace Cleaning
- Amalgamated Facilities Management
- Andium Homes Ltd
- APT Pest Control Services
- Aspect Blinds
- ATC and Sons
- Augres Landscape (2014) Ltd
- Autorain Irrigation Limited
- Avanti Hair and Beauty Suppliers
- Axis Mason Ltd
- B R Biddle and Son Limited
- Bardon Environment Ltd
- Barton Electrical
- Bell Services Co Ltd / Bell Drains Ltd
- Binns Fencing
- Brady and Gallagher (1999) Ltd
- Brothers B. R Buildings Renovation
- BSS Pipeline and Heating Solutions
- Building Renovations Ltd
- C and C The Curtain People
- C A Frazier Group Limited
- Camerons Building Contractors
- CAP Pools and Chemicals Ltd
- Castle Cleaning Ltd
- Central Glass and Glazing Services
- CFM Electrical Contractors Ltd
- Channel Blind Company
- Channel Island Tree Service
- Channel Shutter and Door Co Ltd
- CI Fire and Security Ltd
- Complete Facilities Limited
- Computer Protec Systems Ltd
- CP Interiors
- CPM
- David Bailey Furniture Systems
- David Ryan Landscape and Property Services
- Digital Aerial and Satellite Services
- DIS Electrical Contractors Ltd
- Drain-It Ltd
- Drainway Services Limited
- E McGarragle Building Services
- EandM Plumbing Contractors Ltd
- Eagle Eye Security (CI) Ltd
- Electrical Safety (UK) Ltd
- Elite Drainage and Plumbing Services
- Elite Garden and Property Services
- EP Carpentry and Building
- Express Repair Services
- F Nicholson and Son
- Fetch and Karrie
- Fire and Rescue Service
- Fotosound Ltd
- Four Seasons Roofing
- Framing Workshop
- Fuel Supplies (CI) Ltd
- G4S Security Services (Jersey) Ltd
- Gas Services (Jersey) Ltd
- Gaudin and Co
- Gell Electrics Ltd
- Geomarine Ltd
- Good Moves
- Gordon Electrical Services Ltd
- Granite Le Pelley
- H W Gallichan and Sons Ltd
- Hacquoil and Cook
- Henderson Green Partnership Consulting Engineers
- Hump N Dump
- HYDROP Legionellosis Management and Control
- IGNIS Safety Consultants
- Intergrated Security Solutions Ltd
- Island Energy
- Island Access Ltd
- Island Fire Extinguisher Co Ltd
- Island Lock and Safe
- Island Plumbing and Heating
- J A McKehnie Carpenters and Builders (2006)
- J Brennan Groundworks Ltd
- J McFarlane
- JCF Cleaners Company Ltd
- Jersey Appliance Services
- Jersey Deep Freeze Ltd
- Jersey Door Company Limited
- Jersey Electricity plc
- Jersey Energy
- Jersey Gas
- Jersey Road and Driveway Repairs Limited
- Jersey Security Bureau Limited
- Jersey Water (JNWW Co Ltd) - Maintenance
- Jersey White Good Repair Ltd
- JMEC Ltd
- John Warrener Plumbing Heating Ltd
- Jonathan Le Maistre Tree Surgery Ltd
- JT
- Jubilee Scaffolding Co Ltd
- K C Engineering Ltd
- Keda Ltd
- K-LOK Scaffolding Ltd
- Kone
- L2 Jersey Scaffolding Limited
- Larsen
- Le Guyader Stonemasons Ltd
- Le Turgeon Flooring
- LED Lighting Technology Ltd
- Leonards Electrics
- Lift and Shift
- Lightning Enterprises (CI) Ltd
- Lotheringtons
- M C Floors CI Ltd
- Marett Floorcraft Ltd
- Mark Le Lay Engineering
- Marquee Solutions
- Masters Scaffolding
- Mercury Distribution
- NAS Laboratories CI Ltd
- Newtel Networks Limited
- Otis Channel Islands
- Overend Flooring
- P Le Turgeon
- Pallot Glass and Windows Ltd
- Pallot Tarmac (2002) Ltd
- Parks and Gardens - Internal
- Pentagon (Jersey) Ltd
- Pestokill Environment CI Ltd
- Peter Green Builders
- Pitch and Track Jersey
- Pitch and Track Ltd
- Plumbing and Heating Services Limited
- Power Electrics Generators Ltd
- Power Protection and Security Limited
- PPS Limited
- PPS Limited Carlton Moody
- Premier Limited
- Premier Waste Management
- Project Fire Engineers Ltd
- Prospero Facilities Services
- PTSG
- Raffray Ltd
- Rapid Racking Limited
- Rateavon
- Regal Construction
- Rentokil Initial UK Ltd
- RFOC Electrical Contractors Ltd
- RG Floor Services
- ROK Construct (2017) Ltd
- ROK Construction Ltd
- Rok-Regal Construction Ltd
- Ross-Gower Associates
- Rothwell and Partners
- Rothwells Consulting Engineers
- Safe and Sound Solutions
- Safelab
- Safety Storage Systems
- Sat-Tech Ltd
- Savills (Guernsey)
- Schindler Ltd
- SES CONTROLS LIMITED
- SGB (Channel Islands) Ltd
- Sign Solutions
- Signtech (CI) Ltd
- Skinner Skips
- Smail and Richards Ltd
- Sonnic Cleaning Ltd (Sonnic Support Solutions)
- Specialist Door Solutions
- St Helier Ironworks
- Stephen Hill Engineering Ltd
- Sterling Hydrotech Limited
- Style Office
- Style Shopfitting Limited
- Style Windows
- Sun Works (C.I.) Ltd
- T and G Limited
- Technicare
- Telefitters
- The Hidden Garden Co trading as T L Moon Ltd
- The Sign Shop
- The Sign Studio
- TNG Consulting Engineers Limited
- TS Venton
- V H Pallot and Sons (Tree Surgery)
- V and V Stonemasons Ltd
- Vibert Marquees Limited
- Vics Rubbish Removal Service
- Water Hygiene Centre
- Waterway Systems 2000 Ltd
- The Government’s Data Protection Officer
- The Jersey Office of the Information Commissioner
We may also disclose information to other public authorities where it is necessary, either to comply with a legal obligation, or where required under other legislation. Examples of this include, but are not limited to:
- where the disclosure is necessary for the purposes of the prevention or detection of crime
- for national security purposes
- for the purposes of meeting statutory obligations
- prevent risk of harm to an individual
Service providers
Your personal data may be processed on our behalf by certain third parties who provide service to us, so that they can provide those services. We have strict contracts in place with these service providers to ensure they process your data only on our instructions and with appropriate security in place. The categories of third parties who may receive your personal data in order to provide us with a service are:
- C5 Alliance for service providence for Concerto
- Concerto WEB based Property Management System
- to manage finance and assets such as SAP C4RE
At no time will your information be passed to organisations for marketing or sales purposes or for any commercial use without your prior express consent.
Publication of your information
We may need to publish your information on our website for the reasons set out below. This will not include your personal data as it will be anonymised.
- response to a public consultation
- provide statistical information
How long do we store the information about you
We will keep your personal data accurate and up to date and not keep it for longer than is necessary. Ask to see our retention schedule for more detail about how long we retain your information.
Where do we store the information about you
Government of Jersey systems store data in Jersey, the UK and the European Union. The UK has been granted adequacy status by the European Commission and personal data stored there will be protected to the same standards as personal data held in Jersey and the EU.
In some instances, we may be required to transfer your personal data outside Jersey and the EEA, if the recipient is located outside these jurisdictions. We do this when we share information with the UK [national security] authorities. However, we shall only do this with the necessary safeguards in place and where it complies with the Data Protection Law. For details of the safeguards we rely on if we do this, contact the department using the contact details below.
Cookies and the gov.je website
Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. Find details of the cookies used on gov.je website in the
gov.je privacy policy.
Statutory or contractual obligations to provide personal data
You are not obliged by any law or contract to provide us with your personal data. However, if you choose not to provide certain information when requested, we may not be able to perform the service you have requested, or we may be prevented from complying with our legal obligation.
Your rights
See
your personal data rights for details of your rights under the Data Protection Law and how to exercise them.
Withdrawal of consent
Where we rely on your consent to process personal data (see section 3 above), you can withdraw your consent by contacting the Data Governance Officer at Infrastructure and Environment.
Contact details
If you want to contact the department in relation to this privacy notice email the Data Governance Officer at
dpie@gov.je.
Complaints
If you have an enquiry or concern regarding processing your personal data you can contact the
Central Data Protection Unit.
If you want to make a complaint about how your personal data is processed, you can email the Government’s Data Protection Officer at
DPO@gov.je.
If you believe that Infrastructure and Environment has contravened the Data Protection Law and the contravention affects your data protection rights, you have the right to make a complaint at any time to the
Jersey Office of the Information Commissioner (JOIC).
We would, however, appreciate the chance to deal with your concerns before you approach the JOIC, so contact the DPO in the first instance.
Changes to this notice
We may, from time to time, revise this privacy to ensure it remains up to date. It is advisable to check it regularly to keep aware of any changes.
gov.je