Government of Jersey

Printing and postage costs (FOI)

Produced by the Freedom of Information office
Authored by States of Jersey and published on 02 February 2017.

Request

How much was spent on printing reports, reviews and amendments in the last 6 months?

How much was spent posting these documents?

Response

This response has been formulated by the Treasury and Resources Department, with each other department providing the requested detail.

Following clarification from the applicant it was agreed that the following would be provided:

the total of payments, by department if available, to the supplier under the States’ corporate printing contract

the total of payments, by department if available, to any other suppliers for the printing of published reports

the costs of posting reports if these are obtainable within the limits prescribed by the Freedom of Information legislation

Any further breakdown of costs beyond that provided below cannot be achieved within the 12.5 hours timescale (see exemptions and / or refusals below)

During the period from July 2016 to December 2016 the cost of the Managed Print Services (MPS) contract across the States of Jersey was £585,940.

This is broken down as follows:

Department	Amount
Chief Minister’s Department	£15,089
Community and Constitutional Affairs	£31,563
Economic Development, Tourism, Sport and Culture	£7,717
Education	£242,394
Infrastructure	£21,400
Environment	£9,421
Health and Social Services	£163,399
Social Security	£20,942
Treasury and Resources	£29,721
States Assembly and its Services	£13,144
Office of the Lieutenant Governor	£563
Judicial Greffe	£11,199
Comptroller and Auditor General	£456
Probation and After-Care Service	£1,881
Official Analyst	£340
Bailiff’s Chambers	£1,861
Law Officers’ Department	£14,850
Total	£585,940

The MPS contract covers all printers and copiers used by States departments. It does not include any costs for printing or copying commissioned and managed by individual departments from external suppliers.

It is not possible within the time limit laid down by the legislation to identify printing costs solely in relation to reports, reviews and amendments.

Additional printing costs incurred with external suppliers by departments outside of the Managed Print Services Contract from July 2016 to December 2016 are identified as follows. These totals are for all printing outside of the corporate contract, not just for reports, reviews and amendments.

Department	Amount
Chief Minister’s Department	£1,335
Community and Constitutional Affairs	£300
Education	£9,448
Economic Development, Tourism Sport and Culture	Nil
Environment	£547
Health and Social Services	£11,496
Infrastructure	Nil
Social Security	£1,881
States Greffe	Nil
Treasury and Resources	£24,871
Non Ministerial Departments	Nil
Total	£49,878

It is not possible within the time limit laid down by the legislation to identify postage costs solely in relation to reports, reviews and amendments.

Exemptions and / or refusals

Article 16 of the Freedom of Information (Jersey) Law 2011

A scheduled public authority may refuse to supply information if cost excessive

(1) A scheduled public authority that has been requested to supply information may refuse to supply the information if it estimates that the cost of doing so would exceed an amount determined in the manner prescribed by Regulations.

Regulation 2 (1) of the Freedom of Information (Costs) (Jersey) Regulations 2014 allows an authority to refuse a request for information where the estimated cost of dealing with the request would exceed the specified amount of the cost limit of £500. This is the estimated cost of one person spending 12.5 working hours in determining whether the department holds the information, locating, retrieving and extracting the information.

The work to break the information on printing down between reports, reviews and amendments and other postage costs could only be achieved by examining individual invoices and would require more than the 12.5 hours of work laid down by the legislation.

The work to break information on postage costs down between reports, reviews and amendments and other printing costs could only be achieved by examining individual invoices and would require more than the 12.5 hours of work laid down by the legislation.