Jersey Fire and Rescue Service intranet solution (FOI)

Request

Please could you provide the following information about Jersey Fire and Rescue Service:

A

How many people are employed by your organisation, including full time and part time?

B

What is your current intranet solution? (Sharepoint, Wordpress, Invotra, and so on)

C

How long have you been using this intranet solution?

D

When is your intranet contract up for renewal?

E

What is your annual intranet budget?

F

Do you share an intranet / IT services with other organisations, if so who?

G

Which team and / or individual(s) are responsible for managing your intranet internally?

H

Are you using the Office 365 suite? If so, which applications from the suite are in use?

I

Which team and / or individual(s) are responsible for your intranet’s procurement within the organisation?

J

Is your Active Directory hosted on premise, or in the cloud?

K

Could you provide us with a link to your Digital Workplace Strategy?

Response

A

106

B

The current intranet solution is SharePoint 2013, hosted on premise. This is a Government of Jersey solution and not unique to Jersey Fire and Rescue Service.

C

A version of SharePoint has been used to manage the intranet since approximately 2010.

D

There is no specific intranet contract, it forms part of a larger Web Services Contract that is under review. Any commercial opportunities arising will be made available to registered suppliers via the following link:

Channel Island Tenders

E

There is no dedicated annual intranet budget assigned by Modernisation and Digital (M&D) for the Jersey Fire and Rescue Service (JFRS); it is provided as part of a corporate solution.

F

JFRS participate in the Government of Jersey (GOJ) solution, which is widely shared across States of Jersey.

G

The Digital Delivery Team, part of M&D, are responsible for managing the organisation’s intranet. They provide training to web editors across the organisation to allow individual departments autonomy in managing their content, but configuration changes are managed centrally within M&D.

H

The Government of Jersey is in the process of updating its MS Office suite to Office 365. This is being delivered in a phased approach across the organisation.

In addition to the usual Office products (Outlook, Word, Excel, PowerPoint) all users will have access to MS Teams, One Drive, One Note, Planner and SharePoint to support collaboration and mobile working across departments. Additional O365 applications such as PowerBI, PowerAutomate, and MS Bookings can also be made available to users based on business requirement.

I

The Group Director of M&D is ultimately responsible for any procurement of an intranet solution. Any commercial opportunities arising will be made available to registered suppliers via the following link:

Channel Islands Tenders

J

The active directory is hosted both on premise and in the cloud.

K

We do not have a digital workplace strategy. The latest published digital policy framework can be found at the following link: