Jersey Sport contact with Public Health (FOI)

Request

Please detail the number of contacts per day that have been made to Public Health by Jersey Sport and the number of responses that Public Health have made back from 1 March 2020 to date.

If possible I would like to know the nature of the contact, preferably the content of all emails and contacts. I am specifically looking for information about how they have represented the views of the sports in the Island as they are funded by Government of Jersey to allegedly be 'the voice of sport'.

Response

Given the number of staff employed in the Public Health team, it is estimated that to carry out a search of email accounts would exceed the time allowance of 12.5 hours applied under the Freedom of Information (Costs) (Jersey) Regulations 2014 and therefore Article 16 (Cost Excessive) of the Freedom of Information (Jersey) Law 2011 has been applied.

Contacts between Public Health and Jersey Sport have frequently been by telephone, with no record kept of each individual conversation, therefore we do not hold some of the information requested.

Articles applied

Article 3 Meaning of “information held by a public authority”

For the purposes of this Law, information is held by a public authority if –

(a) it is held by the authority, otherwise than on behalf of another person; or

(b) it is held by another person on behalf of the authority.

Article 4 - Meaning of “information to be supplied by a public authority”

(1) For the purposes of this Law, the information held by a public authority at the time when a request for the information is received is the information that is to be taken to have been requested.

(2) However, account may be taken of any amendment or deletion made to the information between the time when the request for the information was received and the time when it is supplied if the amendment or deletion would have been made regardless of the request for the information.

Article 16 A scheduled public authority may refuse to supply information if cost excessive

(1) A scheduled public authority that has been requested to supply information may refuse to supply the information if it estimates that the cost of doing so would exceed an amount determined in the manner prescribed by Regulations.

Regulation 2 (1) of the Freedom of Information (Costs) (Jersey) Regulations 2014 allows an authority to refuse a request for information where the estimated cost of dealing with the request would exceed the specified amount of the cost limit of £500. This is the estimated cost of one person spending 12.5 working hours in determining whether the department holds the information, locating, retrieving and extracting the information.