REPORT TO THE MINISTER FOR TREASURY AND RESOURCES
Transfer of Property Maintenance and Associated Property Budgets from the Planning and Environment Department to Property Holdings, Treasury and Resources Department.
Purpose of the Report
To seek the approval of the Minister for Treasury and Resources for transfers of property budgets for Planning and Building Services, Environmental Services and the Meteorological Department to Property Holdings.
Background
In July 2005 the States agreed the creation of a new States Department, Property Holdings, to be responsible for the ownership and administration of the States property portfolio. This transfer is an ongoing part of moving the property responsibilities and their associated budgets currently held in other departments into the Property Holdings Department.
The Departments involved in the proposed transfer are -
02310 Planning and Building Services
02330 Environmental Services
02340 Meteorological Department
The properties involved in this transfer are-:
- Planning Offices at South Hill plus four Portacabins
- Howard Davis Farm, its associated offices and stores and three houses, two of which are currently let.
- The Frances Le Sueur Centre
- Maison St Louis and the associated flat which is currently tenanted
As part of their maintenance of public buildings, Property Holdings already maintains the offices at South Hill which are occupied by T & TS, Property Holdings’ Architects Section, and Planning, from whom they receive payment for rent and facilities management.
This transfer specifically excludes the following -
- Kempt Tower - non-property structure
- The Visitor Centre on Gorey Pier which shares a building with the Customs’ Station. (This is owned by Harbours).
- The Weather Station at La Moye - treated as plant
There are no staff associated with this transfer.
The proposed budget transfers by business unit and account are shown in detail on
Appendix A.
They total -
| £ |
Planning & Building Services | 3,800 |
| |
Environment | |
Income | -38,901 |
Expenditure | 11,046 |
Net Environment | -27,855 |
| |
Meteorological Services | |
Income (Flat Maison St Louis) | -9,100 |
Expenditure | 4,600 |
Net Meteorological | -4,500 |
| |
TOTAL TRANSFER | -28,555 |
These budgets are insufficient to cover the liabilities and defects highlighted in the condition survey completed recently. In the first two years of a ten year programme these include -
Year 1 Year 2 Proposed
Building
Maintenance
Transfer
Maison St Louis Observatory & Flat £ 4,000 £18,000 £1,500
Frances Le Sueur Centre £14,000 £18,000 £1,525
£18,000 £36,000 £3,025
The under provision of maintenance funding to tackle both backlog and ongoing maintenance is an estate wide issue which will need to be addressed at a corporate level. The Minister is asked to note the shortfall in funding and it is proposed that this should not delay the transfer of resources.
A corresponding report has been prepared for approval by the Minister for Planning and Environment. The transfer will be actioned when both approvals are in place.
Recommendation
The Minister is recommended to approve the revenue budget transfers totalling £(28,555)
Frances Ferris
Finance Manager
Property Holdings Department
13 October 2008.
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Appendix A
Company | Business Unit | Object Account | Description | Cumulative 12 Total Budget Year 2008 |
02310 | IBG005 - Admin | 701100 | Building Maintenance | 2,500 |
02310 | IBG005 - Admin | 701511 | Minor Works | 1,000 |
02310 | IBG005 - Admin | 702100 | Health & Safety Measures | 300 |
02330 | IEC240 - Countryside - General | 701100 | Building Maintenance | 1,021 |
02330 | IEE130 - Visitor Centres | 701100 | Building Maintenance | 1,525 |
02330 | IEG010 - HDF Property & Utilities | 322510 | Other Rentals | -38,901 |
02330 | IEG010 - HDF Property & Utilities | 701100 | Building Maintenance | 6,000 |
02330 | IEG010 - HDF Property & Utilities | 701540 | Plumbing | 0 |
02330 | IEG010 - HDF Property & Utilities | 703010 | Decoration | 2,500 |
02340 | IWP030 - Maison St Louis | 322010 | Property Rentals | -9,100 |
02340 | IWP030 - Maison St Louis | 700100 | Grounds Maintenance | 3,100 |
02340 | IWP030 - Maison St Louis | 701100 | Building Maintenance | 1,500 |
| TOTAL TO BE TRANSFERRED | | | -28,555 |
L:\Finance\Jersey Property holdings\Transfers\Planning & Environment\Report to the Minister (Draft).doc