William Knott / Poplars Buildings, Overdale, St. Helier: Remodelling: Approval of Drawings and Acceptance of Tender

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A decision made 12 September 2016:

Decision Reference: MD-PH-2016-0060

Decision Summary Title :

Remodelling of William Knott/Poplars Buildings at Overdale - Approval of Drawings and Acceptance of Tender

Date of Decision Summary:

8 September 2016

Decision Summary Author:

Head of Capital, Jersey Property Holdings

Decision Summary:

Public or Exempt?

Public

Type of Report:

Oral or Written?

Written

Person Giving

Oral Report:

N/A

Written Report

Title :

Remodelling of William Knott/Poplars Buildings at Overdale - Approval of Drawings and Acceptance of Tender

Date of Written Report:

8 September 2016

Written Report Author:

Head of Capital, Jersey Property Holdings

Written Report :

Public or Exempt?

WR and SD’s

Exempt – QE Article 33(b) and QE Article 34(b)

Subject: Remodelling of William Knott/Poplars Buildings at Overdale - Approval of Drawings and Acceptance of Tender.

Ref: 0016-01-014/015 - F16B

Decision(s):

(a) In accordance with Standing Order 168 (1d) “the approval of plans for the construction or alterations of buildings where the work is to be funded wholly or partly by money voted by the States”, the Minister decided to approve the drawings and specifications listed below all showing the proposed works to remodel internally the existing William Knott/Poplars Buildings at Overdale, as recommended by Jersey Property Holdings.

Permit P/2016/0369

Permit B/2016/0268

Drawing Nos.

688_L_01 revB

668_L_10 revC

688_L_20

688_L_32 revA

688_L_33

688_L_34

688_D_106

688_D_206

Drawing Nos:

688_L_03 revD

688_L_12 revD

688_L_22 revA

688_D_100 revB

688_D_101 revB

688_D_106

688_D_200 revB

688_D_201 revB

688_D_206

688_D_207 revB

688_D_208 revB

688_D_224 rev A

(b) The Minister agreed to accept the lowest fix price tender submitted by Hacquoil & Cook Ltd. in the sum of £2,310,384.37 for the alterations and re-modelling of the two semi-detached buildings; and enter into a formal JCT IFC84 Form of Building Contract.

Reason(s) for Decision:

The drawings noted in item (a) above and which Planning and Bye-Law approval have been granted (Permits P/2016/0369and B/2016/0268 refer) reflect the use for which the funding is provided.

The estimated total cost for the works for all elements (including the lowest tender received, professional fees and other costs), as designed, can be completed within the allocated budget.

The complete details of all aspects of the project are captured in the Project Element Delivery Plan.

The lowest fix price tender submitted by Hacquoil & Cook Ltd in the sum of £2,310,384.37 can be accepted and a 42 Week Contract entered into.

The Project funding was approval at the H&SS Hospital Feasibility Project Board Meeting on 02 December 2015

The Overdale Working Group subsequently signed off the Project Element Delivery Plan on 15 December 2015.

The Director of Estates JPH to finalise the pre-contract details and to sign the Contract and any other associated documentation.

Resource Implications:

The budget is comprised of monies from existing allocations to JPH as part of the Future Hospital Budget.

Other than those noted in the report and Delivery Plan, there are no further financial or manpower implications respect of this decision.

Action required:

Under Standing Order 168 (5) the Minister hereby authorised the Attorney General and the Greffier to pass any contract which is required to be passed on behalf of the Public.

Signature:

Position:

Deputy E J Noel

Minister for Infrastructure

Date Signed:

Date of Decision (If different from Date Signed):