Budget Transfer from Central Contingencies to Chief Operating Office: Cyber Security Programme

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A decision made on 4 October 2019

Decision Reference: MD-TR-2019-0091
Decision Summary Title:	Allocations from Contingency to Chief Operating Office		Date of Decision Summary:	1st October 2019
Decision Summary Author:	Specialist – Business Cases		Decision Summary: Public or Exempt?	Public
Type of Report: Oral or Written?	Written		Person Giving Oral Report:	N/A
Written Report Title:	Allocations from Contingency to Chief Operating Office		Date of Written Report:	1st October 2019
Written Report Author:	Specialist – Business Cases		Written Report : Public or Exempt?	Public
Subject: The allocation of up to £490,000 in 2019 from Central Contingencies to Chief Operating Office (COO) department for the Cyber Security Programme initiation phase as detailed in the attached report.
Decision(s): The Minister approved the allocation of up to £490,000 in 2019 from Central Contingencies to COO department as detailed in the attached report.
Reason(s) for Decision: Article 58 of the Public Finances (Jersey) Law 2019 states that the provisions of the previous Law, as they have effect immediately before the 2019 Law came into force, continue to apply to money received, expended or otherwise handled by or on behalf of the States during the financial year in which this Law came into force. Article 17(2) of the Public Finances (Jersey) Law 2005 states that the Minister for Treasury and Resources is authorised to approve the transfer from contingency expenditure or the insurance fund of amounts not exceeding, in total, the amount available for contingency expenditure in a financial year. The current Contingency Allocation Policy (published as R.38/2019) sets the requirement for all allocations from contingency to be considered by the Investment Appraisal Board, Principal Accountable Officer and States Treasurer prior to submission to the Minister for approval. For requests over £100,000, the Minister of Treasury & Resources will provide the One Government Political Oversight Group (OneGovPOG) with a schedule of all funding decisions she is minded to make before making a final decision, seeking that Group’s comments. If the Minister is minded to approve a funding allocation, the draft Ministerial Decision will be circulated to the Council of Ministers five working days before a Ministerial Decision is signed and published. The Board and States Treasurer have recommended these requests for approval. The Principal Accountable Officer, OneGovPOG and the Council of Ministers have also been consulted.
Resource Implications: The revenue head of expenditure of COO department as detailed in the attached report to increase by a total of up to £490,000 in 2019 and Central Contingencies to decrease by the same amount. Any unspent amounts from 2019 will not be available to be drawn down in 2020. This decision does not change the total amount of expenditure approved by the States in the Medium Term Financial Plan 2016 to 2019.
Action required: The Head of Financial Governance to advise the Head of Finance Business Partnering of the receiving department that this decision is approved.
Signature:		Position: Deputy Susie Pinel Minister for Treasury and Resources
Date Signed:		Date of Decision:

Budget Transfer from Central Contingencies to Chief Operation Office: Cyber Security Programme

Treasury and Exchequer

Ministerial Decision Report

Allocations from Contingency to Chief Operating Office – Cyber Security Programme – IAB-19-031

Purpose of Report

To enable the Minister to approve the allocation of up to £490,000 in 2019 from Central Contingencies to Chief Operating Office for the Cyber Security Programme initiation phase.

Background

An Investment Appraisal Board (IAB) has been established to review all funding requests and support the development of best practice in project development and evaluation, enabling better prioritisation and value for money across the Government. This is an important step in the development of a new investment framework across the Government underpinned by leading best practice.

All funding requests require a business case which has been designed using principles of HM Treasury’s Five Case Model to ensure that a proportional and risk-focused approach can be applied across the Government. A single business case template now replaces several funding application routes that previously existed across the Government, providing a simpler, more efficient and more transparent approach.

The IAB is not a decision-making body. It considers evidence to support a funding request and makes a recommendation for funding to the States Treasurer before the Minister for Treasury and Resources makes a funding decision and approval. Recommendations for funding are also circulated to the Principal Accountable Officer, One Gov Political Oversight Group (OneGovPOG) and the Council of Ministers in advance of approval by the Minister for Treasury and Resources.

Based upon the evaluation of a business case and responses to further questions, the IAB recommends funding of up to £490,000 in 2019 for the Cyber Security Programme initiation phase prior to funding being available through the Government Plan for the completion of the project. Funding will be made available from Unallocated Reserves (Contingency) from the Common Strategic Policy allocation as an Ongoing Initiative: A modern, innovative public sector that meets the needs of the islanders effectively and efficiently.

Recommendation

The Minister is recommended to approve the allocation of up to £490,000 in 2019 from Central Contingencies as detailed above.

Reasons for Decision

Article 58 of the Public Finances (Jersey) Law 2019 states that the provisions of the previous Law, as they have effect immediately before the 2019 Law came into force, continue to apply to money received, expended or otherwise handled by or on behalf of the States during the financial year in which this Law came into force.

Article 17(2) of the Public Finances (Jersey) Law 2005 states that the Minister for Treasury and Resources is authorised to approve the transfer from contingency expenditure or the insurance fund of amounts not exceeding, in total, the amount available for contingency expenditure in a financial year.

The current Contingency Allocation Policy (published as R.38/2019) sets the requirement for all allocations from contingency to be considered by the Investment Appraisal Board, Principal Accountable Officer and States Treasurer prior to submission to the Minister for approval.

For requests over £100,000, the Minister of Treasury & Resources will provide the One Government Political Oversight Group (OneGovPOG) with a schedule of all funding decisions she is minded to make before making a final decision, seeking that Group’s comments.

If the Minister is minded to approve a funding allocation, the draft Ministerial Decision will be circulated to the Council of Ministers five working days before a Ministerial Decision is signed and published.

The Board and States Treasurer have recommended these requests for approval. The Principal Accountable Officer, OneGovPOG and the Council of Ministers have also been consulted.

5. Resource Implications

The revenue head of expenditure of the Chief Operating Office department as detailed above to increase by a total of up to £490,000 in 2019 and Central Contingencies to decrease by the same amount. Any unspent amounts from 2019 will not be available to be drawn down in 2020. This decision does not change the total amount of expenditure approved by the States in the Medium Term Financial Plan 2016 to 2019.

Report author : Specialist – Business Cases	Document date : 1st October 2019
Quality Assurance / Review: Director, Investment Appraisal & T&E Business Management	File name and path: L:\Treasury\Sections\Corporate Finance\Ministerial Decisions\DS, WR and SD\2019-0091 - Contingency funding to COO – Cyber Security IAB-19-031)
MD sponsor : Treasurer of the States