Budget transfer from the Treasury and Resources Department to fund the cost of costing and absence reporting.

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A decision made (14/12/2007) regarding: Budget transfer from the Treasury and Resources Department to fund the cost of costing and absence reporting.

Decision Reference: MD-T-2007-0114
Decision Summary Title :	DS Budget Transfer from the Treasury and Resources Department for costing and absence reporting		Date of Decision Summary:	05.12.07
Decision Summary Author:	Ellen Littlechild, Director - Finance		Decision Summary: Public or Exempt? (State clauses from Code of Practice booklet)	Public
Type of Report: Oral or Written?	Written		Person Giving Oral Report:
Written Report Title :	WR Budget Transfer Absence Reporting		Date of Written Report:	05.12.07
Written Report Author:	Ellen Littlechild, Director - Finance		Written Report : Public or Exempt? (State clauses from Code of Practice booklet)	Public
Subject: Budget transfer from the Treasury and Resources Department to fund the cost of costing and absence reporting
Decision(s): The Minister approved the following non-contentious transfer: a recurring budget transfer of £23,600 and manpower of 0.75 FTE from the Treasury and Resources Department to the Transport and Technical Services Department to fund the cost of costing and absence reporting; notifies the Minister and Treasury and Resources of this decision.
Reason(s) for Decision: To ensure that the Transport and Technical Services Department has up-to-date costing and absence reporting.
Resource Implications: Financial: A recurring increase of £1,025 in the Transport and Technical Services Department budget. Manpower: 0.75 FTE / 1 Headcount. Property: Nil ICT: Nil Law Drafting: Nil
Action required: The Finance Director to notify the Treasurer of the States of the above decision.
Signature:		Position:
Date Signed:		Date of Decision (If different from Date Signed):

Budget transfer from the Treasury and Resources Department to fund the cost of costing and absence reporting.

TRANSPORT AND TECHNICAL SERVICES

BUDGET TRANSFER FROM THE TREASURY AND RESOURCES DEPARTMENT FOR COSTING AND ABSENCE REPORTING

Purpose of the Report

The purpose of this report is to seek the Minister’s approval of the recurring budget transfer from the Treasury and Resources Department of £23,600 to fund the cost of costing and absence reporting.

Background

As at 3rd June 2000 the Transport and Technical Services Department transferred its payroll and costing/absence reporting staff to the Treasury and Resources Department in an attempt to better identify costs and achieve across the board savings.

By centralising the payroll function the States of Jersey as a whole has achieved significant savings and service improvement. However, the Payroll Unit has been unable to produce up-to-date and accurate costing and absence reporting and it has been proposed that the responsibility for these functions should be transferred back to the Transport and Technical Services Department as the Department is best equipped to manage these activities.

Discussion

It is intended that responsibility for costing and absence reporting is transferred from the Treasury and Resources Department to the Transport and Technical Department from the 1st January 2008. Shown below is a summary of the proposed revenue budget and headcount to be transferred:

Headcount	FTE	Budget
1	0.75 FTE	£23,600

Finance Direction No.3.6 ‘Variations to Heads of Expenditure’ sets out the procedures for the transfer of revenue funds and states that requests for transfers of revenue funds from one Department to another require the prior approval of the Minister for Treasury and Resources and the relevant ministers party to the transfer.

Recommendations

It is recommended that the Minister:

approves the non-contentious recurring budget transfer of £23,600 and manpower of 0.75 FTE from the Treasury and Resources Department to the Transport and Technical Services Department to fund the cost of costing and absence reporting;

notifies the Minister and Treasury and Resources of this decision.

Reason (s) for Decision

To ensure that the department has up-to-date costing and absence reporting.

Action Required

The Finance Director to notify the Minister of Treasury and Resources of this decision.

Written by:	Ellen Littlechild, Finance Director

Approved by:	John Richardson, Chief Officer

Attachment:	None

Exemption:	N/A

Reference: