Government of Jersey

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A decision made 5 February 2010 regarding: Transport and Technical Services - annual accounts 2009.

Decision Reference: MD-T-2010-0014
Decision Summary Title :	Transport and Technical Services - Annual Financial Report and Accounts 2009		Date of Decision Summary:	05 February 2010
Decision Summary Author:	Senior Management Accountant		Decision Summary: Public or Exempt? (State clauses from Code of Practice booklet)	Public
Type of Report: Oral or Written?	Written		Person Giving Oral Report:	N/A
Written Report Title :	Transport and Technical Services - Annual Financial Report and Accounts 2009		Date of Written Report:	05 February 2010
Written Report Author:	Senior Management Accountant		Written Report : Public or Exempt? (State clauses from Code of Practice booklet)	Public
Subject: Transport and Technical Services – Annual Financial Report and Accounts 2009 and carry forward request from 2009 to 2010.
Decision(s): The Minister approved: the submission to the Annual Financial Report and Accounts 2009; and the amount to be carried forward to 2010 of £226,871.
Reason(s) for Decision: To ensure compliance with the Treasury and Resources Department’s requirements.
Resource Implications: N/A
Action required: The Finance Director to forward the Departmental Submission to the Annual Financial Report and Accounts 2009 to the Treasury and Resources Department. The Finance Director to request that the Minister for Treasury and Resources: allows the Department to carry forward the unspent balance on the DVS Community Safety Grant Scheme of £46,871. allows the Department to carry forward the unspent balance of £180,000 to assist with Transport Initiatives.
Signature:		Position:
Date Signed:		Date of Decision (If different from Date Signed):

Transport and Technical Services - annual accounts 2009.

TRANSPORT AND TECHNICAL SERVICES

ANNUAL FINANCIAL REPORT AND ACCOUNTS 2009

Purpose of the Report

The purpose of this report is to ask the Minister to approve the Department’s submission to the States Annual Financial Report and Accounts 2009 and ask the Minister to approve the amount to be carried forward into 2010.

Background

Officers of the Treasury are currently preparing the States Annual Financial Report and Accounts 2009 to be completed for Audit purposes by March 2010. As in previous years, Departments have been asked to provide information for inclusion in the report.

Discussion

Submission to the Financial Report and Accounts 2009

The Minister has been shown the Department’s submission to the Annual Financial Report and Accounts 2009 for Transport and Technical Services, the submission for Jersey Car Parking and the submission for Jersey Fleet Management.

Each submission details the narrative submission to the Annual Financial Report and Accounts which for consistency throughout Departments focuses on:

Actual v prior year;
Actual v approved budget;
Additional budget allocation;
2009 capital vote;
Key Financial Results for the four highest spending service areas, two highest income lines and three highest expenditure lines;
Capital Expenditure.

Also detailed in the submission for Transport and Technical Services is the number of full time equivalent staff, data in the form of graphs, an objective expenditure analysis (by service area) and a subjective analysis (by income and expenditure category). The submissions for Jersey Car Parking and Jersey Fleet Management detail an operating account and trading fund in place of the service analysis and income and expenditure category due to their nature as trading entities.

2009 Carry Forward Balance

The final year end balances for Transport and Technical Services show a net underspend of £229,786 which constitutes 1.0% of the Department’s 2009 final cash limit. The unspent balance relates to the following:

underspend on the Community Safety Grant Scheme administered by the Driver and Vehicle Standards section of £46,871; and

underspend on monies from environmental taxes of £180,000 ring fenced for specific one off transport initiatives. Commitments at the end of 2009 amounted to £79,000. Delayed projects £101,000 due to planning permission and therefore not completed in 2009 included: road widening and pedestrian refuge on Route des Quennevais, bicycle shelter for existing outdoor racks at Les Quennevais School, rebuilding wall and pavement widening (phase 2) at St Clement and pedestrian refuge islands at Bel Royal and Route de Veule.

general underspend of £2,915

Recommendations

It is recommended that the Minister:

approves the submission to the Annual Financial Report and Accounts 2009;

advises the Treasury and Resources Minister that the Department requires the unspent balance of £226,871 to be carried forward into 2010 for Transport Initiatives - £180,000 and the Community Safety Grant Scheme - £46,871

Reason (s) for Decision

To ensure compliance with the Treasury and Resources Department’s requirements.

Action Required

The Finance Director to forward the Departmental submission to the Annual Financial Report and Accounts 2009 to the Treasury and Resources Department.

The Finance Director to request that the Minister for Treasury and Resources:

allows the Department to carry forward the unspent balance on the Community Safety Grant Scheme of £46,871 from 2009 to 2010.

allows the Department to carry forward the unspent balance of £180,000 to assist with the Transport Initiatives.

Written by:	Senior Management Accountant

Approved by:	Finance Director