Children, Young People, Education and Skills: Safeguarding, Site Security and Facilities Management Improvements: Allocation of Reserve Funding

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A decision made on 18th September 2020

Decision reference: MD-TR-2020-0114
Decision Summary Title:	Allocation of Reserve Funding to CYPES for Safeguarding, Site Security & Facilities Management Improvements		Date of Decision Summary:	9th September 2020
Decision Summary Author:	Specialist – Business Cases		Decision Summary: Public or Exempt?	Public
Type of Report: Oral or Written?	Written		Person Giving Oral Report:	N/A
Written Report Title:	Allocation of Reserve Funding to CYPES for Safeguarding, Site Security & Facilities Management Improvements		Date of Written Report:	9th September 2020
Written Report Author:	Specialist – Business Cases		Written Report: Public or Exempt?	Public
Subject: The allocation of up to £456,000 in 2020 from the General Reserve to CYPES (Children, Young People, Education and Skills) for Safeguarding, Site Security & Facilities Management Improvements.
Decision(s): The Minister approved the allocation of up to £456,000 in 2020 from the General Reserve to CYPES for Safeguarding, Site Security & Facilities Management Improvements.
Reason(s) for Decision: Article 15(3) of the Public Finances (Jersey) Law 2019 states that the approval by the States of a government plan authorises the Minister to direct how an approved appropriation for a reserve head of expenditure in the plan may be spent (including on another head of expenditure) in the first financial year covered by the plan. The current Policy for Allocations from the Reserve agreed by the Minister for Treasury and Resources (published as R.80/2020) sets the requirement that all proposed allocations from the General Reserve are to be considered by the Investment Appraisal Team (IAT). Upon recommendation from the IAT, the Treasurer of the States will decide whether to recommend, seeking comments from the Principal Accountable Officer (PAO) prior to submission, to the Minister for approval. The Minister for Treasury and Resources, if minded to approve a funding allocation, will circulate the draft Ministerial Decision to the OneGov Political Oversight Group and the Council of Ministers 5 working days before it is signed. The IAT has recommended this request for approval and further to these reviews the Treasurer, having consulted with the PAO, recommends this allocation to the Minister.
Resource Implications: The General Reserve head of expenditure to decrease by up to £456,000 and the Discrimination Law, Safeguarding and Regulation of Care head of expenditure (FA0GP20002) to increase by the identical amount in 2020.
Action required: The Head of Financial Governance to advise the Specialist – Business Cases and the Head of Finance Business Partnering of CYPES that this decision is approved.
Signature:		Position: Deputy S J Pinel Minister for Treasury and Resources
Date Signed:		Date of Decision:

Children, Young People, Education and Skills: Safeguarding, Site Security and Facilities Management Facilities Improvements: Allocation of Reserve Funding

Treasury and Exchequer

Ministerial Decision Report

Allocation of Reserve Funding to CYPES for Safeguarding, Site Security & Facilities Management Improvements

Purpose of Report

To enable the Minister to approve the allocation of up to £456,000 in 2020 from the General Reserve to Children, Young People, Education and Skills (CYPES) for Safeguarding, Site Security & Facilities Management Improvements.

Background

At the end of 2019 a CYPES capital project (Les Landes extension) underspent by £472,00 and the balance was transferred to Reserves and earmarked to address priority CYPES projects to the value of £456,000 during 2020 (MD-TR-2020-0011).

CYPES has submitted a business case for review by the Investment appraisal Team for the projects in the table below. The aim is for all these projects to be completed by the end of 2020.

Project	£
St Luke's School - fitout for extension of the food pilot scheme	15,000
Langford carpark - safety improvements	20,000
Grands Vaux - Disabled access	40,000
Haute Vallee - improvements to safeguarding & site security	40,000
Children's services - Liberté House and Residential Home Improvement	80,000
Various locations/premises - improvements to site security, safeguarding and disabled access	261,000
	456,000

These projects have all been identified by CYPES as high priority from their extensive portfolio.

Recommendation

The Minister is recommended to approve the allocation of up to £456,000 in 2020 from the General Reserve to CYPES for Safeguarding, Site Security & Facilities Management Improvements.

Reasons for Decision

Article 15(3) of the Public Finances (Jersey) Law 2019 states that the approval by the States of a government plan authorises the Minister to direct how an approved appropriation for a reserve head of expenditure in the plan may be spent (including on another head of expenditure) in the first financial year covered by the plan.

The current Policy for Allocations from the Reserve agreed by the Minister for Treasury and Resources (published as R.80/2020) sets the requirement that all proposed allocations from the General Reserve are to be considered by the Investment Appraisal Team (IAT). Upon recommendation from the IAT, the Treasurer of the States will decide whether to recommend, seeking comments from the Principal Accountable Officer (PAO) prior to submission, to the Minister for approval. The Minister for Treasury and Resources, if minded to approve a funding allocation, will circulate the draft Ministerial Decision to the OneGov Political Oversight Group and the Council of Ministers 5 working days before it is signed.

The IAT has recommended this request for approval and further to these reviews the Treasurer, having consulted with the PAO, recommends this allocation to the Minister.

5. Resource Implications

The General Reserve head of expenditure to decrease by £456,000 and the Discrimination Law, Safeguarding and Regulation of Care head of expenditure (FA0GP20002) to increase by an identical amount in 2020.

Report author: Specialist – Business Cases

Document date : 9th September 2020

Quality Assurance / Review: Group Director, Strategic Finance

File name and path: L:\Treasury\Sections\Corporate Finance\Ministerial Decisions\DS, WR and SD\2020-0114

- Reserve funding to CYPES - Safeguarding

MD sponsor: Treasurer of the States