Budget and Staffing transfer from Treasury and Resources Taxes IS Team to Chief Minister's Department

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[THIS DECISION HAS BEEN RESCINDED BY MD-C-2015-0080] A decision made 13 February 2015:

Decision Reference: MD-CMD-2015-0014
Decision Summary Title:	Transfer of staffing and budget for the Taxes IS Team from the Treasury and Resources Department to the Chief Minister’s Department		Date of Decision Summary:	11th February 2015
Decision Summary Author:	Finance Director– Corporate Group		Decision Summary: Public or Exempt?	Public
Type of Report: Oral or Written?	Written		Person Giving Oral Report:	N/A
Written Report Title:	Transfer of staffing and budget for the Taxes IS Team from the Treasury and Resources Department to the Chief Minister’s Department		Date of Written Report:	11th February 2015
Written Report Author:	Finance Manager – Corporate Group		Written Report : Public or Exempt?	Public
Subject: Budget transfer with effect from 1 January 2015 from the Treasury and Resources Department to the Chief Minister’s Department to enable the transfer of the Taxes IS Team between the two departments.
Decision(s): To enable the transfer of the Taxes IS Team to the Chief Minister’s Department, the Chief Minister accepted a budget transfer with effect from 1 January 2015 from the Treasury and Resources Department of £1,468,517 near-cash, £834,600 non-cash, 9.0 FTE and the assets detailed in the attached report.
Reason(s) for Decision: Article 2(6) of the Public Finances (Transitional Arrangements) (Jersey) Order 2011 states that all or any part of the amount appropriated by a head of expenditure may, with the approval of the Minister for Treasury and Resources, be used for the purposes of another head of expenditure.
Resource Implications: The Treasury and Resources Revenue Head of Expenditure to decrease by: - £1,468,517 near cash; - £834,600 non-cash; and - 9.0 FTE. The Chief Minister’s Department Revenue Head of Expenditure to increase by identical amounts. The assets detailed in the attached report to transfer from the Treasury and Resources Department to the Chief Minister’s Department. Assets currently under construction will transfer to the Chief Minister’s Department once completed. These transfers will be reflected in the 2016-2019 MTFP.
Action required: Research and Project Officer to advise Finance Manager – Corporate Group that this decision has been approved.
Signature:		Position: Chief Minister of Jersey
Date Signed:		Date of Decision:

Budget and Staffing transfer from Treasury and Resources Taxes IS Team to Chief Minister's Department

Chief Minister’s Department

Chief Minister’s Report

tRANSFER OF STAFFING AND BUDGET FOR THE Tax is TEAM from TREASURY AND RESOURCES DEPARTMENT TO THE cHIEF MINISTER’S DEPARTMENT

Purpose of Report

The purpose of this report is to enable the Chief Minister to approve the transfer of £1,468,517 near-cash, £834,600 non-cash, 9.0 FTE and the assets detailed under section 2 of this report from the Treasury and Resources Department in order that the Chief Minister’s Department might assume managerial responsibility of the Tax IS Team.

Background

The Tax IS Team is currently managed by the Tax Office as part of the Treasury and Resources Department. In order to bring improved operational outcomes, the Tax IS Team will be centralised within the Chief Minister’s Department’s (CMD). The Tax IS Team will remain physically located within the Tax Office and continue to provide dedicated support to the Tax Office. However, operational, HR and financial management will be administered by CMD.

The 2010 Deloitte report recommended the transfer to take advantage of synergies and economies of scale, and also to aid in reducing the risks associated with maintaining a small IT team that needs to keep abreast of a wide skill set.

The States has been consolidating the IT resource and spend for a number of years. This will enable the organisation to take increasing advantage of the information collected amongst the departments and shared across a common IT architecture.

With the increasing complexity of the technology infrastructure and the applications it supports, the organisation needs to combine its skills and capacity in information services; rather than continue with isolated teams expected to keep current with ever expanding technology trends.

The transfer will consist of the following posts, budgets and assets:

Posts

Post	Grade	Status	FTE
Director	14	Permanent	1.0
Deputy Director	13	Permanent	1.0
Assistant Director	11	Permanent	1.0
Implementation Manager	11	Permanent	1.0
Implementation Analyst	10	Permanent	1.0
Implementation Analyst	10	Permanent	1.0
Implementation Analyst	10	Permanent	1.0
Technical Support Analyst	7	Permanent	1.0
Data centre Officer PEST	6	Permanent	1.0
Total			9.0

Budget:

Cash/Near Cash £1,468,517

Non-Cash £834,600

Assets:

Asset Number	Description
FTITAX08	ITAX computer system
FTITAX002	Server
FTITAX003	Disaster recovery site server

Capital projects relating to the ITAX computer system that are currently in progress will continue to be managed by the Tax Office until completion. Once the projects are completed the assets generated will be transferred to CMD.

3. Recommendation

The Chief Minister is recommended to approve the transfer of £1,468,517 near-cash, £834,600 non-cash, 9.0 FTE and assets FTITAX08, FTITAX002 and FTITAX003 from the Treasury and Resources Department.

4. Reason for Decision

Article 2(6) of the Public Finances (Transitional Arrangements) (Jersey) Order 2011 states that all or any part of the amount appropriated by a head of expenditure may, with the approval of the Minister for Treasury and Resources, be used for the purposes of another head of expenditure. Financial Direction 3.6 states that departments wanting to transfer funds between heads of expenditure must obtain the approval of their Minister.

5. Resource Implications

The Treasury and Resources Revenue Head of Expenditure to decrease by:

- £1,468,517 near cash;

- £834,600 non-cash; and

- 9.0 FTE

The Chief Minister’s Department Revenue Head of Expenditure to increase by identical amounts.

Assets FTITAX08, FTITAX002 and FTITAX003 to transfer from the Treasury and Resources Department to the Chief Minister’s Department. Assets currently under construction will transfer to the Chief Minister’s Department once completed.

These transfers will be reflected in the 2016-2019 MTFP.

Report author : Finance Manager – Corporate Group	Document date : 06/01/15
Quality Assurance / Review : Business Manager – Treasury and Resources	File name and path: L:\Shared Services\Sections\Advisory Unit\1. Chief Minister's Department\22. Ministerial Decisions\Ministerial Decisions\2015\WR - Transfer of Tax IS to ISD.doc