DEPARTMENT FOR INFRASTRUCTURE
EDUCATION DEPARTMENT: TRINITY SCHOOL - ADDITIONAL CONSTRUCTION
WORKS
- Purpose of Report
To approve a budget transfer of £75,000 from the Department for Infrastructure (DfI) revenue head of expenditure to the Additional Primary School Accommodation Capital head of expenditure for relocation of the Headteacher’s office within the current contract programme of works at Trinity School.
- Background
The Capital budget allocation of £10,322,000.00 has been allocated to six Education school properties as detailed below:
Primary School | Original Budget | Estimated Budget | Plus/ Minus |
Mont Nicole | £322,000.00 | £338,879.44 | -£16,879.44 |
D’Auvergne | £4,635,000.00 | £4,053,384.35 | £581,615.65 |
Bel Royal | £1,890,000.00 | £2,081,297.84 | -£191,297.84 |
Springfield | £1,175,000.00 | £1,164,817.66 | £10,182.34 |
Plat Douet | £810,000.00 | £934,928.73 | -£124,928.73 |
Trinity | £1,490,000.00 | £1,748,691.98 | -£258,691.98 |
| £10,322,000.00 | £10,322,000.00 | |
Following the completion of the current capital project to extend Trinity School to increase its intake to meet expected demand (from September 2017); the hierarchy of ESC and the Headteacher of Trinity School have agreed to re-configure the layout of the existing schools so that more children will benefit from the new classrooms/facilities.
Accordingly, to facilitate these operational changes – the current Headteacher’s office will require relocating to a more central location within the School facility. The proposed transfer will allow these works to be undertaken in conjunction will the current capital works being undertaken by AC Mauger Limited. The works have been costed on the tendered rates for the capital scheme and will be completed within the same contract period.
The required funding for the identified works is £75,000 which will be utilised from the 2016 JPH Maintenance Department; budget will be transferred from the DfI revenue head of expenditure to the Additional Primary School Accommodation Capital head of expenditure. This will increase the total budget for Trinity School from £1,798,691 to £1,873,691.
3. Recommendation
The Minister is recommended to approve the additional refurbishment works to be incorporated within the current project and the transfer of £75,000 from the Department for Infrastructure (DfI) revenue head of expenditure to the Additional Primary School Accommodation Capital head of expenditure.
The Minister decided to request the Minister for Treasury and Resources to approve the budget transfer of £75,000 from the DfI revenue head of expenditure to the Additional Primary School Accommodation head of expenditure.
4. Reason for Decision
Variations to contracts must be authorised in accordance Financial Direction:
5.8.16: Any Project with an Original Contract Sum lower than £5 million:
• [variation] less than £15,000 - the Lead Professional is authorised to agree essential variations, which should be reported to the Project Sponsor as soon as possible;
• [variation] between £15,000 and £30,000 - the Lead Professional shall notify the Project Sponsor as soon as possible and before the variation instruction is issued. The Project Sponsor is authorised to agree essential variations up to £30,000, which should then be reported to the Project Management Group; and
• [variation] greater than £30,000 - the Lead Professional/ Project Sponsor shall report the matter to the Sponsoring Minister, before the variation / instruction is issued. The outcome to be reported to the Project Management Group. The Sponsoring Minister is authorised to agree essential variations above £30,000.
5.8.20: The actions and thresholds for non-essential variations are the same as for essential variations, however, regardless of the original contract sum, the written authority of the Project Sponsor must be obtained in advance for all non-essential variations.
Article 18(1)(a) of the Public Finances (Jersey) Law 2005 states that all or any part of the amount appropriated by a head of expenditure may, with the approval of the Minister for Treasury and Resources, be transferred from a capital head of expenditure to a revenue head of expenditure, or vice versa, in order to comply with generally accepted accounting principles or an Order made under Article 32.
Delegation 1.2 delegates authority for non-contentious transfers between heads of expenditure with no financial limit where the transfer is solely to ensure that financial transactions are accurately reflected in the States’ Accounts in accordance with GAAP or an Order made under Article 32 of the Law.
5. Resource Implications
The DfI revenue head of expenditure to decrease by £75,000 in 2016 and the Additional Primary School Accommodation head of expenditure to increase by £75,000.
There are no manpower implications in respect of this decision.
6. Action Required
The Director of Jersey Property Holdings to issue the necessary instructions in accordance with the terms of the contract
The Finance Director to seek approval from the Minister for Treasury and Resources and then to action the budget transfer.
Written by: | Assistant Director |
Approved by: | Director of Estates |