Budget transfer from Central Planning Vote for Office Modernisation Project

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A decision made 25 January 2016:

Decision Reference: MD-T-2016-0008
Decision Summary Title:	Public Sector Reform –allocation from Restructuring Provision		Date of Decision Summary:	18 January 2016
Decision Summary Author:	Finance and Information Manager – Jersey Property Holdings		Decision Summary: Public or Exempt?	Public
Type of Report: Oral or Written?	Written		Person Giving Oral Report:	N/A
Written Report Title:	Public Sector Reform –allocation from Restructuring Provision		Date of Written Report:	18 January 2016
Written Report Author:	Finance and Information Manager – Jersey Property Holdings		Written Report : Public or Exempt?	Public
Subject: The creation of a new capital head of expenditure entitled Office Modernisation Project and a budget transfer of £350,000 from the Central Planning Vote to the newly created Office Modernisation Project to enable feasibility work to be undertaken.
Decision(s): The Minister for Infrastructure accepted the creation of a new capital head of expenditure entitled Office Modernisation Project and a budget transfer into the newly created Office Modernisation Project head of expenditure of £350,000 from the Central Planning Vote to enable feasibility work to be undertaken.
Reason(s) for Decision: The Council of Ministers agreed that £350,000 should be transferred from the Central Planning Vote to the Office Modernisation Project to enable feasibility to be undertaken on the early stages of the project. The Minister, with reference to the Council of Ministers agreement of this funding on 22 July 2015 in support of the Office Modernisation Project, accepted a budget transfer of £350,000 from the Restructuring Provision under Article 18(1)(c) of the Public Finances (Jersey) Law 2005 as amended: All or any part of the amount appropriated by a head of expenditure may, with the approval of the Minister – (a) be transferred from a revenue head of expenditure to a capital head of expenditure, or vice versa, in order to comply with accounting standards issued for the purposes of Article 32(2); (b) be transferred from one head of expenditure to another head of expenditure consequentially upon a transfer of functions by Regulations made under Article 29 of the States of Jersey Law 2005[49]; or (c) be transferred from one head of expenditure to another head of expenditure for any purpose not mentioned in sub-paragraph (a) or (b).[50]
Resource Implications: The Central Planning Vote will decrease by £350,000 and the newly created Office Modernisation Project capital head of expenditure will increase by £350,000. This decision does not change the total amount of expenditure approved by the States for 2016 in the Medium Term Financial Plan.
Action required: Finance and Information Manager to forward a signed copy of the Ministerial Decision to Treasury.
Signature:		Position: Minister for Infrastructure
Date Signed:		Date of Decision:

Budget transfer from Central Planning Vote for Office Modernisation Project

DEPARTMENT FOR INFRASTRUCTURE

PUBLIC SECTOR REFORM – ALLOCATION FROM RESTRUCTURING PROVISION

Purpose of Report

To enable the Minister for Infrastructure to accept the creation of a new capital head of expenditure entitled Office Modernisation Project (OMP) and a budget transfer into the newly created head of expenditure of £350,000 from the Central Planning Vote in Treasury and Resources Department, the funding for which was agreed by the Council of Ministers on 22 July 2015, in support of the Public Sector Reform Programme.

Background

The OMP Strategic Business Case, setting out the Target Operating Model for the future organisation of States offices, was considered and agreed by the OMP Project Board on 16 June, by the Corporate Management Board on the 25 June and by the OMP Ministerial Oversight Group on 9 July 2015.

The above was subsequently agreed by the Council of Ministers at its meeting on 22 July 2015, along with agreement that £350,000 of funding should be earmarked from the Restructuring Provision for 2016 to enable feasibility work to be undertaken on the early stages of the project (see breakdown below).

	Study	Estimated Cost
1	Initial site appraisal – Central Administrative Hub	£50,000
2	Feasibility Study – TTS	£100,000
3	Feasibility study – Central Administration Hub	£200,000
	Total:	£350,000

The specific transfer funds from the Restructuring Provision was endorsed by Corporate Management Board on 22 October 2015, approved by the reform Political Oversight Group on 10 December 2015 and agreed in principle by the Council of Ministers on 9 December 2015 (on the condition that the Political Oversight Group made no amendments on 10 December).

All necessary approvals are now in place for the transfer of funds. In order to set up a new capital head of expenditure the funds have to be transferred from the Restructuring Provision to the Central Planning Vote, and then on to the Office Modernisation Project capital head of expenditure.

Recommendation

The Minister, with reference to the Council of Ministers approval of this funding on 22 July 2015 in support of the Public Sector Reform Programme, is recommended to accept the creation of a new capital head of expenditure entitled Office Modernisation Project and a budget transfer into the newly created head of expenditure of £350,000 from the Central Planning Vote under Article 18(1)(c) of the Public Finances (Jersey) Law 2005 as amended:

All or any part of the amount appropriated by a head of expenditure may, with the approval of the Minister –

(a) be transferred from a revenue head of expenditure to a capital head of expenditure, or vice versa, in order to comply with accounting standards issued for the purposes of Article 32(2);

(b) be transferred from one head of expenditure to another head of expenditure consequentially upon a transfer of functions by Regulations made under Article 29 of the States of Jersey Law 2005[49]; or

(c) be transferred from one head of expenditure to another head of expenditure for any purpose not mentioned in sub-paragraph (a) or (b).[50]

Reasons for Decision

The States recognised the need to invest funds to achieve success in the PSR Programme when it approved a Restructuring Provision in the Medium Term Financial Plan.

Resource Implications

The Central Planning Vote will decrease by £350,000 and the Office Modernisation Project head of expenditure will increase by £350,000.

This decision does not change the total amount of expenditure approved by the States for 2016 and in the Medium Term Financial Plan.

Action Required

Finance and Information Manager to forward a signed copy of the Ministerial Decision to Treasury.

Written by:	Finance and Information Manager – Jersey Property Holdings
Approved by:	Director - Estates