Recruitment Advertising Budget Transfer from Chief Ministers to DfESC.

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A decision made (20/12/2007) regarding: Recruitment Advertising Budget Transfer from Chief Ministers to DfESC.

Decision Reference: MD-ESC-2007-0054
Decision Summary Title):	Recruitment Advertising Budgets		Date of Decision Summary:	17th December 2007
Decision Summary Author:	Madeleine Davies Head of Staff Services		Decision Summary: Public or Exempt?	Public
Type of Report: Oral or Written?	Written		Person Giving Oral Report:
Written Report Title:	Transfer of Budgets		Date of Written Report:	17th December 2007
Written Report Author:	Madeleine Davies Head of Staff Services		Written Report : Public or Exempt?	Public
Subject: Recruitment Advertising Budget Transfer from Chief Ministers to DfESC
Decision(s): The Minister for ESC agrees to the transfer of budgets relating to staff recruitment advertising from the Chief Minister Department to the DfESC.
Reason(s) for Decision: The Chief Ministers Department is transferring budgets back to Departments as it is considered that this will result in better budget management as the budget will reside in the location of the spending decision.
Resource Implications: The budget being transferred back appears to be insufficient to meet current and future expenditure and will need to be supplemented by other departmental budgets if costs per advertisement cannot be reduced..
Action required: The Head of Finance for the DfESC to action the budget transfer
Signature:		Position: Minister for Education, Sport and Culture
Date Signed:		Date of Decision:

Recruitment Advertising Budget Transfer from Chief Ministers to DfESC.

Education, Sport and Culture Department Report
Subject:	Recruitment Advertising Budget
Exempt Clause:	Public	Date:	4th December 2007

Author:	Madeleine Davies : Head of Staff Services

Introduction

The purpose of this report is to seek the Minister’s approval for the permanent transfer of the recruitment advertising budget from the Chief Ministers Department to the DfESC.

Background

In January 2006 Departments transferred recruitment advertising budgets to the Chief Ministers Department in order to achieve savings by centralisation. The DfESC transferred £51,250.

As a result the States of Jersey as a whole achieved overall savings of £50,000 due to the corporate contract negotiated by the Chief Ministers Department.

However, the DfESC had already reduced the frequency and the size of adverts so that a saving of £40,000 had been achieved in 2005. The monies that it is proposed are to be transferred back to the Department in 2007 will therefore be insufficient to meet the anticipated cost due to the requirement to comply with both corporate contracts and the format of adverts.

Options already considered

A paper was taken to SMT in September with two recommendations,

Investigate the possibility of the DfESC making its own arrangements for the placing of adverts although the Chief Ministers Department has stressed the requirement to comply with a corporate standard.
The Treasury be requested to transfer additional funds to cover the increased costs of adverts to the DfESC, this was refused as there were no additional funds in the budget.

It is suggested that the format of adverts is considered further in order to achieve departmental requirements and achieve value for money.

Next Step

The Head of Finance for the DfESC actions the budget transfers.

Recommendation

The DfESC continues to investigate the possibility of amending the adverts placed by this department, in line with the corporate process in order to reduce costs.