Victoria College, Jersey College for Girls and Preparatory Schools

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A decision made (10/12/2007) regarding: Victoria College, Jersey College for Girls and Preparatory Schools - Carry Forward Funds.

Decision Reference: MD-TR-2007-0133
Decision Summary Title:	Victoria College, Jersey College for Girls and associated Preparatory Schools – Carry Forward funds		Date of Decision Summary:	5th December 2007
Decision Summary Author:	Kevin Hemmings – Head of Decision Support		Decision Summary: Public or Exempt?	Public
Type of Report: Oral or Written?	Written		Person Giving Oral Report:	N/A
Written Report Title:	Victoria College, Jersey College for Girls and associated Preparatory Schools – Carry Forward funds		Date of Written Report:	5th December 2007
Written Report Author:	Kevin Hemmings – Head of Decision Support		Written Report : Public or Exempt?	Public
Subject: Victoria College, Jersey College for Girls and Preparatory Schools – Carry Forward funds
Decision(s): The Minister approved the use of accumulated Receipts in Advance by the named Colleges and Schools and the associated transfers of these into their revenue budgets. The Minister approved the transfer of £802,625 from the revenue budgets to appropriate Property Holdings capital heads of expenditure. The Minister agreed to request the approval of the Council of Ministers to create two new capital heads of expenditure within Property Holdings to accommodate the transferred capital sums.
Reason(s) for Decision: To comply with the Public Finances (Jersey) Law 2005 and financial direction 3.6.
Resource Implications: There are no additional manpower or spending implications as a result of this report.
Action required: Head of Decision Support to notify the Education Sport and Culture Department’s Finance Director of these decisions. Treasury officers to effect the necessary budget transfers. The Minister to request the approval of the Council of Ministers to create two new capital heads of expenditure within Property Holdings to accommodate the transferred capital sums.
Signature:		Position: Senator Terry Le Sueur, Minister for Treasury and Resources
Date Signed: 10th December 2007		Date of Decision: 10th December 2007

Victoria College, Jersey College for Girls and Preparatory Schools - Carry Forward Funds.

TREASURY & Resources ITEM NO:

TREASURY AND RESOURCES MINISTER

Victoria College, Jersey College for Girls and associated Preparatory Schools – Carry Forward funds

Purpose of Report

To enable the Minister to approve the use of additional income and transfer of funds from revenue to capital in accordance with the Public Finances (Jersey) Law 2005 and financial direction 3.6.

Background

Victoria College, Jersey College for Girls and their associated Preparatory Schools are currently forecasting sizeable underspends for 2007 (£1,261,289 in total). These are mainly due to funds that each had accumulated from parental fee income in a balance sheet account, Receipts in Advance (RIA), to meet the anticipated cost of pension increases following changes to the Teachers Pension Scheme introduced in 2007.

The Schools and Colleges are now seeking approval for two matters:

To utilise the Receipts in Advance (£783,152) for appropriate expenditure
To transfer a total of £802,625 to capital heads of expenditure to fund specific projects.

Financial direction 3.6 “Variations to Heads of Expenditure” contains the following:

Use of additional revenue income

5.16 Income of States funded bodies over and above the estimated income notified to the States in the Annual Business Plan may be used for additional expenditure over and above that approved in the Annual Business Plan as follows:-

• Where any such income and associated additional expenditure match;

• The additional income is in excess of increased expenditure required to generate that income but the excess income is not more than 10% (or £500,000 for a States trading operation and £100,000 for all other States funded bodies) of the estimated income notified to the States for that particular service area – this additional income should not be used to fund recurring expenditure for which no future funding is secured; and

• Additional surplus income of more than 10% of the estimated income notified to the States and of a non-contentious nature may be used for additional expenditure where approved by the Treasurer of the States.

• Where there is any contention over the use of additional income a direction shall be sought from the Minister for Treasury and Resources.

Transfers between revenue and capital heads of expenditure

5.11 Approval of non-contentious transfers of up to £100,000 is delegated to the Treasurer of the States, or in his absence another person nominated by the Treasurer of the States.

5.12 All other transfers require the approval of the Minister for Treasury and Resources.

5.13 Transfers to new capital heads of expenditure require the approval of the Council of Ministers and the Minister for Treasury and Resources.

Further background information is contained within the attached report and ministerial decision from the Education Sport and Culture Department.

Recommendation

That the Minister approves:

The use of Receipts in Advance (£783,152) for appropriate expenditure
The transfer of a total of £802,625 to capital heads of expenditure to fund specific projects.

That the Minister requests the approval of the Council of Ministers to create two new capital heads of expenditure within Property Holdings to accommodate the transferred capital sums.

Reason for Decision

To comply with the Public Finances (Jersey) Law 2005 and financial direction 3.6.

States Treasury Corporate Financial Strategy Division

7 December, 2007 for decision 10th December 2007