The Marine Resources department of the Infrastructure and Environment (I&E) have been tasked with setting up an Inshore Vessel Monitoring System (iVMS) for Jersey registered fishing vessels. I&E are registered as a 'data controller' under the Data Protection (Jersey) Law 2018 as we collect and process personal information about you. (Registration 15801)
We process and hold your information in order to provide public services and meet our statutory obligations. This notice explains how we use and share your information. Information may be collected on a paper or online form, by telephone, email, or by a member of our staff, or in some cases, by another States department.
We are continually working to create separate privacy notices for the various sections of IE to reflect the changes in our services. You can view these separate notices under our wider privacy notice section
Why we collect information about you
We need to collect and hold information about you to:
Inshore Vessel Monitoring System
- monitor fishing activity in Jersey territorial waters
How we will use the information we hold about you
We will use the information you provide in a manner that conforms to the Data Protection (Jersey) Law 2018 and endeavour to keep your information accurate and up to date. We will process your information for the following purposes:
- to carry out the service you have requested, and to monitor and improve our performance in responding to your service request
- to ensure that we meet our legal obligations
- where necessary for our law enforcement functions
- to prevent and detect crime
- to allow the statistical analysis of data so we can plan the provision of services
- to establish the suitable qualifications required to carry out a specific function
We may not be able to provide you with a service unless we have enough information or your permission to use your information.
We will not pass any personal data on to anyone outside of the Government of Jersey, other than those who either process information on our behalf, or because of a legal requirement. We will only do this, where possible, after we have ensured that sufficient steps have been taken by the recipient to protect your personal data and where necessary we will ensure that the recipient has signed a data sharing agreement. A data sharing agreement sets out the purpose of the sharing and the rules that must be followed when processing your data.
We will not disclose any information that you provide 'in confidence', to anyone else without your permission, except in the few situations where disclosure is required by law, or where we have good reason to believe that failing to share the information would put someone else at risk. You will be told about this.
We do not currently process any personal data overseas using web services that are hosted outside the European Economic Area.
Data processing
We use the following organisations to process information on our behalf.
Marine Management Organisation | Support and maintenance of the UK VMS hub |
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Collecte Localisation Satellites | Collection, analysis and feedback of local data by national organisation for conservation and enforcement purpose. |
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Marine Scotland | Shared data due to working arrangement with Marine Management Organisation |
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Department of Agriculture, Environment and Rural Affairs of Northern Ireland (DAERA) | Shared data due to working arrangement with Marine Management Organisation
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Isle of Man Government | Shared data due to working arrangement with Marine Management Organisation |
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Centre for Environment, Fisheries and Aquaculture Science (CEFAS) | Statistical analysis of anonymised tracking data sent to UK authorities |
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Marine Coastguard Agency (MCA) | In the event of a search and rescue or other coastguard function |
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Welsh Government | Shared data due to working arrangement with Marine Management Organisation. |
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Data sharing
We may need to pass your information to other Government of Jersey (GOJ) departments or organisations to fulfil your request for a service. These departments and organisations are obliged to keep your details securely, and only use your information for the purposes of processing your service request.
If we need to disclose any sensitive or confidential information about you, we will only do so if absolutely necessary or once we have obtained your consent where appropriate or unless we are legally required to do so. Examples of this include, but are not limited to: where the disclosure is necessary for the purposes of the prevention and/or detection of crime; for the purposes of meeting statutory obligations; or to prevent risk of harm to an individual, etc.
At no time will your information be passed to organisations for marketing or sales purposes or for any commercial use without your prior express consent.
Publication of your information
We may need to publish vessel tracking information on our website via routine reporting. No personal information will be shared, the data will be anonymised and used for fisheries management purposes.
How long we keep information about you
We will endeavour not to keep your information for longer than is necessary. In some instances, the law sets the length of time information has to be kept. Our retention schedules are available for you to view at the top of this page. These set out what information we hold, how long we plan to keep it for and what we plan to do with it at the end of its lifecycle.
In some instances, we will not be able to remove your data automatically from our files because of the limitations of some of our legacy processes and systems. There are also some instances where we are still working towards meeting the requirements set out in our retention schedules.
If you are concerned about us continuing to hold your personal information you can contact us to ask that we remove the data immediately. We will always seek to comply with your request, but we may require further information from you to be able to locate your data or we may still be required to continue to hold or process your information to comply with a legal requirement.
Telephone calls
We do not record or monitor any telephone calls you make to us using recording equipment, although if you leave a message on our voicemail systems your message will be kept until we are able to return your call or make a note of your message. File notes of when and why you called may be taken for record keeping purposes. We will not pass on the content of your telephone calls, unless is it necessary for us to do so; either to fulfil your request for a service; to comply with a legal obligation, or where permitted under other legislation.
Emails
If you email us we may keep a record of your email address and a copy of the email for record keeping purposes. For security reasons we will not include any confidential information about you in any email we send to you. We would also suggest that you keep the amount of confidential information you send to us via email to a minimum or use our secure online services where possible or correspond with us by post. We will not share your email address or your email contents unless is it necessary for us to do so; either to fulfil your request for a service; to comply with a legal obligation, or where permitted under other legislation.
Retention schedules
Under the Public Records (Jersey) Law 2002 each department must produce a schedule for the records they hold. This schedule shows the retention period of each record (how long it is held for), if the record is archival (holds historic value), the disposal action for the record, and any further notes about the handling of the record.
Infrastructure, Housing and Environment retention schedules
Complaints
If you have an enquiry or concern regarding the States of Jersey processing your personal data you can contact the Central Data Protection Unit.
You can also complain to the Jersey Office of the Information Commissioner about the way your information is being used.
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