This privacy notice covers the Marine Resources and Management service which is delivered by Natural Environment Directorate which sits within Infrastructure and Environment (IE)
IE is registered as a Controller under the
Data Protection (Jersey) Law 2018 (Data Protection Law), as we determine the purpose and means of the processing of the personal information collected about you for this service.
As a Government Department, we generally process and hold your information in order to provide public services and meet our statutory obligations. This notice explains in more detail how we use and share information relating to you (your personal data) in order to provide the service described above.
We will continually review and update this privacy notice to reflect changes in our services and feedback from service users, as well as to comply with changes in the law.
How we collect information about you
Your personal data will, in most cases, be collected directly from you. This may be done in any of the following ways:
- by telephone or email when you make an enquiry, ask for advice or make a complaint.
- through a paper or on-line form when you apply for, or register for something, make an enquiry, ask for advice or make a complaint
- digital data gathered by either GPS monitoring systems or mobile applications
In some cases, we may collect information about you from another Government of Jersey department or from the following third parties with which we interact in order to deliver our duties:
- Ports of Jersey/ Jersey Registry
- UK single issuing authority (DEFRA)
Types of information we collect
The types of personal data collected will vary depending on what information you volunteer and the information we need in each circumstance. However, we have listed below the most common categories of information we may collect about you:
- contact details such as name, address, phone number, mobile phone number and email address
- personal data such as signature, your qualifications and experience, details of your membership with professional bodies and societies
- organisation details such as name of your organisation, job title or role, responsibilities within organization
- fishing vessel details
- details of your UK/EU fishing licence
- your marine species returns (fish, aquaculture, scallops, etc)
- any previous or current licence / permit / consent numbers
- details of any new or existing project proposals or licenced activities you wish to undertake
- death certificate and extract from register of death (for burials at sea)
How we will use the information about you
We need to collect and hold personal data about you, in order to carry out the public functions of Marine Resources. Our legal basis for processing personal data in most cases is that it is necessary for the exercise of Marine Resources function of the States or any public authority (Schedule 2 para 4(c) of the Data Protection Law).
We have set out in further detail below why we use your personal data in each instance.
where necessary for our law enforcement functions
| Sea Fisheries (Jersey) Law 1996
Aquatic Resources (Jersey) Law 2014
| - contact details
- business data
- licence and Activity related data
|
to verify your experience and suitability to be granted a specific licence or permit
| Sea Fisheries (Jersey) Law 1996
Aquatic Resources (Jersey) Law 2014 Data Protection (Jersey) Law 2018, Schedule 2, paragraph 4b
| - contact details
- business data
- fishing activity history
|
to verify ownership and capacity of your fishing vessel
| Sea Fisheries (Jersey) Law 1996
Data Protection (Jersey) Law 2018, Schedule 2, paragraph 4b
| - contact details
- business data
|
to allow the statistical analysis of data
| Data Protection (Jersey) Law 2018, Schedule 2, paragraph 4b
| - business data
- fishing activity history
|
to ensure that proposed marine works and the deposition of material does not conflict with local and international laws and standards on pollution
| Food & Environment Protection Act (Jersey) Order 1987
Data Protection (Jersey) Law 2018, Schedule 2, paragraph 4b
| - contact details
- business data
|
to verify that burial at sea will not pose any risk to public health and, or the environment
| Data Protection (Jersey) Law 2018, Schedule 2, paragraph 4b
| - contact details
- business data
|
to contact you regarding workshops and public consultations
| Data Protection (Jersey) Law 2018, Schedule 2, paragraph 4b
| - contact details
- business data
|
Who we may share your personal information with
Other data controllers
We may need to pass your personal data to other Government of Jersey Departments or the following organisations for the purposes stated above:
- The Government’s Data Protection Officer
- The Jersey Office of the Information Commissioner
- Jersey, Guernsey, UK, EU and French fishing authorities and administrations
- local commercial fish buyers
- Jersey Customs and Immigration Service (JCIS)
- Jersey Fishermen’s Association and Jersey Inshore Fisherman’s Association
- Ports of Jersey registry
- Jersey FEPA Panel
- Rural and Marine Economy
- Fisheries and Marine Resources Panel
- Treasury and Exchequer
- States of Jersey Police
- Parishes
- Marine Management Organisation
- Marine Scotland
- Department of Agriculture, Environment and Rural Affairs of Northern Ireland (DAERA)
- Isle of Man Government
- Department for the Environment, Food and Rural Affairs (DEFRA)
- Centre for Environment, Fisheries and Aquaculture Science (CEFAS)
- Marine Coastguard Agency (MCA)
- Welsh Government
We may also disclose information to other public authorities where it is necessary, either to comply with a legal obligation, or where required under other legislation. Examples of this include, but are not limited to:
- where the disclosure is necessary for the purposes of the prevention or detection of crime
- for national security purposes
- for the purposes of meeting statutory obligations
- prevent risk of harm to an individual
Service providers
Your personal data may be processed on our behalf by certain third parties who provide service to us, so that they can provide those services. We have strict contracts in place with these service providers to ensure they process your data only on our instructions and with appropriate security in place. The categories of third parties who may receive your personal data in order to provide us with a service are:
- email and data storage providers such as Microsoft
- NEXUS technology Ltd (Catch Jersey App)
- Collecte Localisation Services (CLS)
At no time will your information be passed to organisations for marketing or sales purposes or for any commercial use without your prior express consent.
Publication of your information
We may need to publish your information on our website for the reasons set out below. This will not include your personal data as described below:
- where you have responded to a public consultation, although your comments will be anonymised to protect your identity.
- to publish vessel tracking information on our website via routine reporting
How long do we store the information about you
We will keep your personal data accurate and up to date and not keep it for longer than is necessary to comply with the aims and terms of Marine Resources.
Ask to see our retention schedule for more detail about how long we retain your information.
Where do we store the information about you
Government of Jersey systems store data in Jersey, the UK and the European Union. The UK has been granted adequacy status by the European Commission and personal data stored there will be protected to the same standards as personal data held in Jersey and the EU.
In some instances, we may be required to transfer your personal data outside Jersey and the EEA, if the recipient is located outside these jurisdictions. However, we shall only do this with the necessary safeguards in place and where it complies with the Data Protection Law. For details of the safeguards we rely on if we do this, contact the Department using the contact details below.
Cookies and the gov.je website
Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. Find details of the cookies used on gov.je website in the gov.je privacy policy.
Statutory or contractual obligations to provide personal data
You are not obliged by any law or contract to provide us with your personal data. However, if you choose not to provide certain information when requested, we may not be able to perform the service you have requested, or we may be prevented from complying with our legal obligation.
Your rights
See your personal data rights for details of your rights under the Data Protection Law and how to exercise them.
Withdrawal of consent
Where we rely on your consent to process personal data, you can withdraw your consent by contacting the Data Governance Officer at DPIE@gov.je.
Contact details
If you want to contact the Department in relation to this privacy notice email the Data Governance Officer at DPIE@gov.je
Complaints
If you have an enquiry or concern regarding processing your personal data you can contact the Central Data Protection Unit.
If you want to make a complaint about how your personal data is processed, you can email the Government’s Data Protection Officer at DPO@gov.je.
If you believe that Infrastructure and Environment department has contravened the Data Protection Law and the contravention affects your data protection rights, you have the right to make a complaint at any time to the Jersey Office of the Information Commissioner (JOIC).
We would, however, appreciate the chance to deal with your concerns before you approach the JOIC, so contact the DPO in the first instance.
Changes to this notice
We may, from time to time, revise this privacy to ensure it remains up to date. It is advisable to check it regularly to keep aware of any changes.
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