Census privacy policy

​​​How we us​e the information about you

We'll use the information you provide in a manner that conforms to the Data Protection (Jersey) Law 2018 and to the Statistics and Census (Jersey) Law 2018.

The census law appoints Statistics Jersey as the legal entity to run the Jersey Census. It also ensures we're independent from Government, and sets out strict rules for how we collect, analyse and distribute data.  Statistics Jersey is registered as a 'Controller' under the Data Protection (Jersey) Law 2018 (the “Data Protection Law”) as we determine the purpose and means of the processing of the personal information collected about you for this service.

The legal basis for this processing is for public functions. The processing is necessary for the exercise of any function of Crown, the States or any public authority (Data Protection (Jersey) Law 2018, Schedule 2, paragraph 4b).

​The data collected will be used by Statistics Jersey for statistical purposes in accordance with the Statistics and Census (Jersey) Law 2018, with the aim of:

We take data confidentiality very seriously. We want you to feel safe about sharing your personal information with us. We have put the following measures in place to keep your information safe:

Data sharing

No information from the census including personal information will be shared with anyone outside of Statistics Jersey. This information collected for the census will only be used for statistical purposes and won't otherwise be published or communicated.

A complete set of census returns has been put into secure storage at Jersey Archive for a period of 100 years after which time they will be available as a historical record.

All members of the census team must sign a declaration that they are aware of their duties and responsibilities to protect census data by law, and the penalties involved should they fail to do so (as specified in the Statistics and Census (Jersey) Law, 2018).

At no time will your information be passed to organisations for marketing or sales purposes or for any commercial use.

​Publication of your information

Initially, census information will only be published in a form where individuals and households can't be identified.

Only after 100 years has elapsed will the original census records held by Jersey Archive be accessible to the public.

Emails

If you email us we may keep a record of your email address and a copy of the email for record keeping purposes.

For security reasons we won't include any confidential information about you in any email we send to you. We would also suggest that you keep the amount of confidential information you send to us via email to a minimum or use our secure online services where possible or correspond with us by post.

We won't share your email address or your email contents unless it's necessary for us to do so; either to fulfil your request for a service; to comply with a legal obligation, or where permitted under other legislation.

Phone calls

We don't record or monitor any phone calls you make to us using recording equipment, although if you leave a message on our voicemail systems your message will be kept until we are able to return your call or make a note of your message.

File notes of when and why you called may be taken for record keeping purposes.

We won't pass on the content of your phone calls, unless is it necessary for us to do so either:

• to fulfil your request for a service
• to comply with a legal obligation
• where permitted under other legislation

Statutory or contractual obligations to provide personal data

Under the Statistics and Census (Jersey) Law 2018, Schedule 8, Paragraph 7 an individual must comply with any requests to give information for the purposes of a census.

Your rights

You can ask us to stop processing your information

Whilst you have the right to request that we stop processing your personal data in relation to the census, the processing of your personal data is necessary for compliance with a legal obligation and as such, your request may be refused.

You can ask us to correct or amend your information

You have the right to challenge the accuracy of the information we hold about you and you have the right to request that it is corrected where necessary.

So once you’ve submitted your census information, if you wish to make an amendment, please contact the census office as soon as possible. Data can only be amended for matters of accuracy, e.g. if having submitted a census questionnaire you realise that you have answered a question inaccurately, then you can request the response be amended.

You can request that the processing of your personal data is restricted

Whilst you have the right to request that we restrict the processing of your personal information, you can only exercise this right in instances where you believe the information being processed:

• is inaccurate
  
• is out of date
• there are no legitimate grounds for the processing

However, the processing of your personal data in connection with the census is necessary for compliance with a legal obligation and as such, your request that we restrict the processing of your personal data may be refused.

You can ask us for a copy of the information we hold about you

You are legally entitled to request a list of, or a copy of any information that we hold about you.

How to make a Subject Access Request (SAR)​

Retention schedule

Statistics Jersey retention schedule

Complaints

If you have an enquiry or concern regarding how we process your personal data you can:

• call +44 (0) 1534 444400 (the Census Office)
• email Statistics Jersey statistics@gov.je
• email our Corp​orate Data Protection Officer DPO@gov.je
• write to Statistics Jersey, 19-21 Broad Street, St Helier, Jersey, JE4 8QT

You can also contact the Information Commissioner about the way your information is being used by:

• emailing enquiries@jerseyoic.je
• calling +44 (0) 1534 716530
• writing to Office of the Information Commissioner, Second floor, 5 Castle Street, St Helier, Jersey, JE2 3BT​