The Government of Jersey has established an independent Taskforce on violence against women and girls (VAWG) with the purpose of undertaking research on the issue in order to make recommendations as to how it can be reduced and prevented. Their report is due in April 2023.
The Taskforce is made up of representatives of the following organisations and independently chaired by the Chair of the Jersey Community Relations Trust:
- States of Jersey Police
- Probation
- Health and Community Services
- CYPES
- SARC/Victims First
- Jersey Domestic Abuse Service
- Women's Refuge
- Jersey Action Against Rape
- Brook
- Liberate
As part of its workplan the Taskforce will be undertaking research in the following ways:
- Undertaking a public engagement exercise between October and December 2022. The public engagement exercise will involve the following elements:
- a survey for the general public
- a testimony collection (Share Your Story)
- a safe spaces heatmap
- Undertaking focused qualitative research with victims-survivors, children and young people, and professionals/service providers working in this field. The qualitative research will involve a mix of survey work, focus groups and one-to-one interviews with the stakeholders outlined above. (This element of the research has a separate privacy notice).
This privacy notice covers the general public survey, Share Your Story testimony submission and safe spaces heatmap elements of the Taskforce on Violence Against Women and Girls Call for Evidence. We will refer to this as the "Public Engagement Exercise" in this privacy notice.
This work is being delivered by the Justice Policy Team which sits within the Strategic Policy, Performance and Planning Department.
The Strategic Policy, Performance and Planning Department is registered as a 'Controller' under the Data Protection (Jersey) Law 2018 (the "Data Protection Law"), as we determine the purpose and means of the processing of the personal information collected about you for this service.
As a Government Department, we generally process and hold your information in order to provide public services and meet our statutory obligations. This notice explains in more detail how we use and share your information in order to provide the service described above.
Information on how the Department uses your personal data for other services.
We will continually review and update this privacy notice to reflect changes in our services and feedback from service users, as well as to comply with changes in the law.
How we collect information about you
The majority of the information we will collect as part of the Public Engagement Exercise will not be linked to you or directly identify you. This is because the responses to the surveys are anonymous and any email addresses you provide to the platforms used are not linked to your responses or comments.
However, if you submit your responses via email or if you provide additional voluntary information via post, email or in the survey responses that allows you to be identified, we will store and use that personal data as set out below.
Information about you will, in most cases, be collected directly from you. This may be done in any of the following ways:
The online general public survey and the 'Share Your Story' survey are provided through a platform called Citizen Space. Citizen Space may require you to provide further personal data in order to use their website or if you sign up to their marketing communications. Government of Jersey do not control how Citizen Space use this personal data. See Citizen Space's privacy notice for information on how they use that personal data.
The online Safety Heatmap is provided by a platform called Commonplace. Commonplace collect and use the personal data you submit to their platform for their own purposes, in addition to providing the heatmap services to the Government of Jersey, for example to verify you are a legitimate user and to send you marketing communications, if you sign up to them. Government of Jersey do not control how Commonplace use this personal data. Commonplace's privacy notice
Types of information we collect
The types of personal data collected will vary depending on what information you volunteer and the information we need in each circumstance. However, we have listed below the most common categories of information we may collect about you:
- Contact Details – Email address –where you choose to email us directly, where you choose to receive a copy of your submission via the survey platform, to take part in the safety heatmap as a means of verification that you are human.
- Survey responses – your opinions, views and experiences on the subject matter. As set out above, where your survey responses are submitted through the platforms provided (Citizens Space and Commonplace), your responses to the survey questions will be anonymous.
- Voluntary Information – This is unsolicited information you may choose to provide to us when you engage with us via email or post.
How we will use the information about you
We need to collect and hold information about you, in order to carry out the public functions of the Strategic Policy, Performance and Planning Department. Our legal basis for processing personal data in most cases is that it is necessary for the exercise of the Strategic Policy, Performance and Planning Department function of the States or any public authority (Schedule 2 para 4(c) of the Data Protection Law).
We have set out in further detail below why we use your personal data in each instance.
| Contact Details (email address general) | Answering your queries or responding to a request from you to remove your submission. | Public functions: The processing is necessary for the exercise of any function of Crown, the States or any public authority (Data Protection (Jersey) Law 2018, Schedule 2, paragraph 4b) |
| Survey responses (received through Citizen Space) | Policy development purposes – Survey responses will be reviewed by IFF Research and used to produce a report of the analysis of the findings. This report will be used by the Taskforce in the development of its final report and recommendations to the Government of Jersey. Any information that may identify you or another individual won't be shared with the Taskforce or published.
| Public functions: The processing is necessary for the administration of justice (Data Protection (Jersey) Law 2018, Schedule 2, paragraph 4a) |
| Survey responses (received through Commonplace) | Policy development purposes – Survey responses will be reviewed by IFF Research and used to produce a report of the analysis of the findings. This report will be used by the Taskforce in the development of its final report and recommendations to the Government of Jersey. Any information that may identify you or another individual won't be shared with the Taskforce or published.
| Public functions: The processing is necessary for the administration of justice (Data Protection (Jersey) Law 2018, Schedule 2, paragraph 4a) |
| Voluntary information (received in the general public survey and testimony submission) | Policy development purposes - Any personal data that you choose to disclose through the survey and testimony submission will be reviewed by IFF Research, and if relevant, used to produce a report of the analysis of the findings. This report will be used by the Taskforce in the development of its final report and recommendations to the Government of Jersey. Any information that may identify you or another individual will be redacted and won't be shared with the Taskforce or published.
| Public functions: The processing is necessary for the administration of justice (Data Protection (Jersey) Law 2018, Schedule 2, paragraph 4a) |
| Voluntary information (safe spaces heatmap) | Policy development purposes - Any personal data that you choose to disclose through the heatmap submission will be reviewed by officers in SPPP who are supporting the work of the Taskforce, and if relevant, used to produce a report of the analysis of the findings. This report will be used by the Taskforce in the development of its final report and recommendations to the Government of Jersey. Any information that may identify you or another individual will be redacted and won't be shared with the Taskforce or published. | Public functions: The processing is necessary for the administration of justice (Data Protection (Jersey) Law 2018, Schedule 2, paragraph 4a) |
| Voluntary information (email and postal submissions) | Policy development purposes - Any personal data that you choose to disclose in a submission via email or post will be reviewed by officers in SPPP who are supporting the work of the Taskforce, and if relevant, used to produce a report of the analysis of the findings. This report will be used by the Taskforce in the development of its final report and recommendations to the Government of Jersey. Any information that may identify you or another individual will be redacted and won't be shared with the Taskforce or published. | Public functions: The processing is necessary for the administration of justice (Data Protection (Jersey) Law 2018, Schedule 2, paragraph 4a)
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Who we may share your personal information with
Other data controllers
We may disclose information to other public authorities where it is necessary, either to comply with a legal obligation, or where required under other legislation. Examples of this include but are not limited to: where the disclosure is necessary for the purposes of the prevention and/or detection of crime; for national security purposes; for the purposes of meeting statutory obligations; or to prevent risk of harm to an individual.
In some instances, this data sharing may require us to transfer your personal data outside Jersey and the EEA, however, we shall only do this with the necessary safeguards in place and where it is lawful. For details of the safeguards we rely on if we do this, please contact the Strategic Policy, Performance and Planning's Data Governance Officer using the contact details below.
Service providers
Your personal data may be processed on our behalf by certain third parties who provide service to us, so that they can provide those services. We have strict contracts in place with these service providers to ensure they process your data only on our instructions and with appropriate security in place. The categories of third parties who may receive your personal data in order to provide us with a service are:
- online Survey providers – Delib LTD (Citizen Space platform) and Commonplace (online Safety Heatmap)
- data analysts – IFF Research
At no time will your information be passed to organisations for marketing or sales purposes or for any commercial use without your prior express consent.
Publication of your information
We may need to publish your information on our website as part of the taskforce report outlining their findings and recommendations. The report will be based on analysis of the call for evidence submissions – this will only contain analysis of the findings from the call for evidence and nothing that could identify you or another individual will be used in the report or published.
How long we store the information about you
We will keep your information accurate and up to date and not keep it for longer than is necessary in order inform the findings and recommendations of the Taskforce on Gender-Based Violence. All third parties who are involved with this project will only store data for a maximum period of 12 months.
If you send us your responses to the Public Engagement Exercise via email or post, we will only retain the email or postal response for the length of time necessary to add your information to the findings. We will remove your name from the information and delete the email once the required information has been recorded.
Please ask to see our retention schedule for more detail about how long we retain your information.
Where we store the information about you
Government of Jersey systems store data in Jersey, the UK and the European Union.
Delib Ltd. hosts the Citizen Space platform which is being used for the general public survey and the Share Your Story testimony elements of the call for evidence. Delib Ltd systems store data in the UK and the European Union (Germany).
Delib privacy policy
Commonplace hosts the Safes Spaces Heatmap which is being used as part of the call for evidence. Commonplace systems store data in London, UK.
Commonplace Digital privacy policy
IFF Research are a UK-based market research company who have been contracted to support with the analysis of the general public survey and Share Your Story testimony submissions. IFF Research systems store data in London, UK.
IFF Research privacy policy
The UK has been granted adequacy status by the European Commission and personal data stored there will be protected to the same standards as personal data held in jersey and the EU.
Cookies and the gov.je website
Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. Please see the gov.je privacy notice for details of the cookies used on gov.je websites.
Statutory or contractual obligations to provide personal data
You are not obliged by any law or contract to provide us with your personal data. However, if you choose not to provide certain information when requested, you may not be able to take part in some elements of the Public Engagement Exercise. For example, you will not be able to make your comments on the heatmap public, if you do not provide an email address to verify your identity.
Your rights
Details of your rights under the Data Protection Law and how to exercise them.
Contact details
If you wish to contact the Department in relation to this privacy Notice, please contact the data Governance Officer at r.young3@gov.je
Complaints
If you have an enquiry or concern regarding processing your personal data you can contact the Central Data Protection Unit at DPU@gov.je.
If you wish to make a complaint about how your personal data is processed, you can contact the Government's Data Protection Officer at DPO@gov.je
If you believe that the Strategic Policy, Performance and Planning Department has contravened the Data Protection Law and the contravention affects your data protection rights, you have the right to make a complaint at any time to the Jersey Office of the Information Commissioner (JOIC). We would, however, appreciate the chance to deal with your concerns before you approach the JOIC, so please contact the DPO in the first instance.
Changes to this notice
We may, from time to time, revise this privacy to ensure it remains up to date. It is advisable to check it regularly to keep aware of any changes.
This version was last updated on 4 October 2022.
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